Administration Support

West Recruitment; Port Macquarie; Hybrid; AUD 68,000 - 83,000; Full time

Benefits offered by this job

WFH Flexibility

Job summary

West Recruitment is seeking an Administrator Support to provide administrative and operational support to the National Business Manager, assisting healthcare and retail customers across Australia and New Zealand. The role manages pricing, promotional submissions, POS coordination and merchandising in a fast-paced environment.

You will maintain pricing and product information, process invoices, track forecasts, and coordinate campaigns while staying highly organised with strong data accuracy and

Qualifications

• Proven experience in support, administrative, or comparable roles.
• Highly organised with strong time management and prioritisation skills.
• Intermediate to advanced proficiency in Microsoft Excel and the Microsoft Office suite.
• Exceptional attention to detail with a strong focus on data accuracy.
• Clear and professional written and verbal communication skills.
• Proactive, solutions-oriented mindset with the ability to perform effectively in fast-paced environments.

Responsibilities

• Maintain pricing and product information in internal systems and customer portals
• Process invoices and reconcile against planned activities and budgets
• Submit and manage promotional activity and product imagery online
• Track forecast orders, Days of Supply (DOS), and generate weekly scan reports
• Coordinate POS distribution and manage POS warehouse operations
• Liaise with merchandising providers to ensure timely execution of campaigns
• Manage New Zealand pricing, POS, and monthly wholesaler claims/rebates
• Monitor and track budgets, accruals, and campaign costs

Skills

Support experience

Administrative skills

Excel proficiency

Data accuracy

Communication

Time management

Tools

Office Suite

Job description

• $75K + Super
• WFH Flexibility (Mon & Fri)
• FMCG experience ideal

Your New Employer

We are a leading healthcare company committed to providing high-quality, trusted healthcare products to customers across Australia and New Zealand. We focus on innovation, patient wellbeing, and delivering exceptional service to our retail and pharmacy partners.

About the Role

We are looking for a proactive Administrator Support to provide administrative and operational support to the National Business Manager, while assisting key healthcare and retail customers across Australia and New Zealand. In this fast-paced environment, you will manage essential sales processes, including pricing, promotional submissions, POS coordination, and merchandising activities.

Key Responsibilities

• Maintain pricing and product information in internal systems and customer portals
• Process invoices and reconcile against planned activities and budgets
• Submit and manage promotional activity and product imagery online
• Track forecast orders, Days of Supply (DOS), and generate weekly scan reports
• Coordinate POS distribution and manage POS warehouse operations
• Liaise with merchandising providers to ensure timely execution of campaigns
• Manage New Zealand pricing, POS, and monthly wholesaler claims/rebates
• Monitor and track budgets, accruals, and campaign costs

About You

• Proven experience in support, administrative, or comparable roles
• Highly organised with strong time management and prioritisation skills
• Intermediate to advanced proficiency in Microsoft Excel and the Microsoft Office suite
• Exceptional attention to detail with a strong focus on data accuracy
• Clear and professional written and verbal communication skills
• Proactive, solutions-oriented mindset with the ability to perform effectively in fast-paced environments

What’s in It for You?

• Opportunity to work closely with an influential leadership team
• Join a stable, values-driven organisation with a strong focus on sustainability and community impact
• Work in a collaborative and supportive environment that encourages professional growth
• Flexible working arrangements, including WFH options