Administration/Oprations

AustraliaVisas; Melbourne; Hybrid; AUD 55,000 - 68,000; Full time

Benefits offered by this job

Visa sponsorship

20–28 days annual leave

Healthcare benefits

Accommodation provided

Staff meals and discounts

Job summary

AustraliaVisas is seeking an Administrative Assistant to provide general administrative support across the property, including data entry, filing, correspondence, and day-to-day office tasks.

You will work closely with the Administrative Coordinator and team to keep daily operations running smoothly, with a focus on hospitality and business administration. The role offers visa sponsorship and accommodation in St Kilda, Melbourne.

Qualifications

• 2-5 years experience in a food and beverage, hospitality, or customer service role is preferred.
• Certificate II/III in Business Administration is an advantage but not essential.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Good written and verbal communication skills, with a professional and friendly manner.
• Ability to follow instructions and work well within a team.

Responsibilities

• Provide general administrative support to the team, including data entry, filing, and document preparation.
• Answer and direct phone calls and emails in a professional and timely manner.
• Assist with maintaining accurate records and organized filing systems, both physical and digital.
• Support the scheduling of meetings, appointments, and bookings as required.
• Help prepare basic correspondence, reports, and internal documents.

Skills

Organizational skills

MS Office

Written and verbal communication

Teamwork

Confidentiality

Flexibility

Attention to detail

Willingness to learn

Education

Certificate II/III in Business Administration

Tools

Microsoft Office

Job description

The Administrative Assistant will provide general administrative support across the property, including data entry, filing, correspondence, and everyday office tasks. This role is a great opportunity for someone looking to build a career in hospitality or business administration, working closely with the Administrative Coordinator and other team members to keep daily operations running smoothly.

Responsibilities

• Provide general administrative support to the team, including data entry, filing, and document preparation.
• Answer and direct phone calls and emails in a professional and timely manner.
• Assist with maintaining accurate records and organized filing systems, both physical and digital.
• Support the scheduling of meetings, appointments, and bookings as required.
• Help prepare basic correspondence, reports, and internal documents.
• Assist with photocopying, scanning, printing, and distributing documents.
• Support the ordering and tracking of office supplies and stationery.
• Assist with basic data entry into property management systems or spreadsheets.
• Help maintain a tidy, organized, and welcoming office and reception area.
• Support other departments with administrative tasks as directed.
• Maintain confidentiality when handling sensitive company or guest information.
• Assist with ad hoc administrative tasks and projects as required

Required Qualifications

• Certificate II/III in Business Administration or a related field is an advantage, but not essential.

Required Skills

• Good organizational skills and attention to detail.
• Basic proficiency in Microsoft Office (Word, Excel, Outlook).
• Good written and verbal communication skills, with a professional and friendly manner.
• Ability to follow instructions and work well within a team.
• Willingness to learn and take on new tasks as needed.
• Reliable, punctual, and able to maintain confidentiality.
• Flexibility to work standard business hours.
• A genuine interest in hospitality and building a career in business administration.

Experience Requirements

• 2-5 years experience in a food and beverage, hospitality, or customer service role is preferred.

• Competitive salary of AUD $55,000–$68,000 per annum, commensurate with skills, qualifications and relevant experience. The salary package is negotiable for highly experienced and exceptional candidates.
• Visa sponsorship available for the successful candidate, subject to eligibility and applicable Australian visa requirements.
• Generous annual leave entitlement of 20–28 days, supporting a healthy work-life balance and providing employees with valuable time to recharge.
• Healthcare and health insurance benefits, supporting the health and wellbeing of our team members, subject to applicable employment terms and eligibility.
• Accommodation provided for the successful candidate.
• The opportunity to join a growing, guest-focused hospitality brand in the vibrant and beautiful suburb of St Kilda, Melbourne.
• A supportive and collaborative work environment that values quality, genuine hospitality, teamwork and craftsmanship.
• Ongoing training, mentoring and career development opportunities to support your professional growth and progression within the hospitality industry.
• Staff meals and applicable discounts on accommodation, stays and other services.