Administration & Operations Support

HarperLloyd Recruitment; Sydney; Hybrid; AUD 55,000 - 75,000; Full time

Benefits offered by this job

Hybrid working

Parental leave

Study assistance

Wellbeing program

Corporate discounts

Social events

Job summary

HarperLloyd Recruitment is seeking an Operations & Administration Support Specialist to join a fast-paced national Resolutions, Recoveries & Disputes team. You will provide administrative and operational support across a range of complex matters.

Ideal candidates are organised, proactive and comfortable working in a dynamic environment, with experience in a law firm or corporate services, strong time management and Excel proficiency, and the ability to liaise with diverse stakeholders.

Qualifications

• Administrative experience within a law firm or corporate services.
• Strong attention to detail and ability to manage deadlines.
• Excellent written and verbal communication across stakeholders.
• Proficient with Microsoft Office, especially Excel.

Responsibilities

• Manage a team inbox and respond to client queries.
• Liaise with clients and address queries promptly.
• Process instructions and maintain accurate records.
• Conduct conflict checks, title searches, generate new matters and file management.
• Prepare, collate and issue legal documents.
• Maintain service, postal and matter records.
• Assist with daily, weekly and monthly reporting.
• Provide general administrative support to the wider team.

Skills

Organised

Proactive

Communication

Time management

Excel

Tools

Microsoft Excel

Job description

Operations & Administration Support Specialist

Join a modern, technology-enabled legal services business supporting enterprise clients across Australia. With a focus on efficiency, innovation and high-volume legal matters, this is an opportunity to join a growing national team where your contribution will have a genuine impact.

The Opportunity

We are seeking an Operations & Administration Support Specialist to join a fast paced national Resolutions, Recoveries & Disputes team. You will provide administrative and operational support across a range of complex matters.

Key responsibilities include:

• Managing a team inbox and responding to client queries.
• Liaising with clients and addressing any queries.
• Processing instructions and maintaining accurate records.
• Conducting conflict checks, title searches, generating new matters and file management.
• Preparing, collating and issuing legal documents.
• Maintaining service, postal and matter records.
• Assisting with daily, weekly and monthly reporting.
• Providing general administrative support to the wider team.

What We Are Looking For

We're looking for someone who is organised, proactive and comfortable working in a fast-paced environment. You will ideally have:

• Previous administrative experience within a law firm or corporate services environment.
• Strong attention to detail and time management skills.
• Excellent communication skills with the ability to liaise with a range of stakeholders.
• The ability to manage competing priorities and meet deadlines.
• A positive attitude and willingness to learn.
• Proficient in Microsoft Office Suite, particularly Excel.
• The ability to work efficiently and confidently with clients and internal stakeholders.

What You Can Expect

Join a modern and collaborative workplace offering genuine career development, hybrid working, generous parental leave, study assistance and a strong focus on employee wellbeing. You'll also have access to corporate discounts, social events, sporting teams and a range of other benefits.