Administrative Assistant

Gorval + Partners; Sydney; Hybrid; AUD 50,000 - 70,000; Full time

Benefits offered by this job

Hybrid work

Exposure to senior lawyers

Sydney CBD location

Collegial team environment

Job summary

Gorval + Partners in Sydney CBD seeks an experienced Administrative Assistant to support our employment and family law practice. You will work directly with the Partner and a team of five lawyers, handling diary management, document prep, billing, and client communications.

The role emphasizes attention to detail, professionalism, and the ability to manage multiple priorities in a fast-paced environment. Hybrid work from home is available after probation.

Qualifications

• Proven experience in an administrative or legal support role (law firm experience highly regarded).
• Excellent attention to detail and ability to manage competing priorities without letting things slip.
• Strong diary and time management skills across multiple calendars.
• Experience with billing and invoice processing; familiarity with legal practice management software is an advantage.
• Excellent written and verbal communication skills.
• High level of discretion and professionalism when handling sensitive client matters.
• Proficient in Microsoft Office.

Responsibilities

• Manage diaries and scheduling for the Partner and legal team, coordinating client appointments, conferences, mediations, and court dates
• Provide day-to-day administrative support to solicitors, including document preparation, correspondence, and file management
• Assist with client scheduling and liaison, ensuring a smooth and professional client experience
• Manage billing processes, including preparing and processing invoices, tracking time entries, and following up on outstanding accounts
• Maintain accurate file records and ensure compliance with firm procedures
• Handle incoming calls, emails, and client enquiries with professionalism and discretion
• Support general office administration and ad hoc tasks as required

Skills

Administrative support

Time management

Billing & invoicing

Communication skills

Discretion

Microsoft Office

Tools

Billing software

Job description

Administrative Assistant — Employment & Family Law
Sydney CBD

About the Role

We are a busy employment and family law practice based in Sydney CBD, seeking an experienced Administrative Assistant to support our legal team. This role works directly with the Partner and provides administrative support across a team of five lawyers. It's a great opportunity for someone who thrives in a fast-paced legal environment and takes pride in getting the details right.

Key Responsibilities

Manage diaries and scheduling for the Partner and legal team, coordinating client appointments, conferences, mediations, and court dates

Provide day-to-day administrative support to solicitors, including document preparation, correspondence, and file management

Assist with client scheduling and liaison, ensuring a smooth and professional client experience

Manage billing processes, including preparing and processing invoices, tracking time entries, and following up on outstanding accounts

Maintain accurate file records and ensure compliance with firm procedures

Handle incoming calls, emails, and client enquiries with professionalism and discretion

Support general office administration and ad hoc tasks as required

About You

Proven experience in an administrative or legal support role (law firm experience highly regarded, particularly in employment or family law)

Exceptional attention to detail and strong task-orientation — able to manage competing priorities without letting things slip

Strong diary and time management skills, comfortable coordinating multiple calendars

Experience with billing and invoice processing (familiarity with legal practice management or billing software an advantage)

Excellent written and verbal communication skills

High level of discretion and professionalism when handling sensitive client matters

Proficient in Microsoft Office (Word, Outlook, Excel)

Self-motivated, reliable, and able to work both independently and as part of a close-knit team

What We Offer

Supportive, collegial team environment

Sydney CBD location

Opportunity to work closely with senior lawyers on meaningful matters

Hybrid Working from Home following probation.