Administration Officer - Social Inclusion Action Group

City of Ballarat; Ballarat; On-site; AUD 54,000 - 61,000; Part time

Job summary

City of Ballarat is seeking a part-time Administration Officer to support Social Inclusion Ballarat. Based in the Reconciliation and Social Inclusion team, you will coordinate meetings, manage grants processes, handle records, prepare reports, process invoices, and assist community engagement activities.

You will bring administration experience, project or events support, and a willingness to work with diverse community groups. A tertiary qualification in a relevant area is highly desirable.

Qualifications

• Experience in administration and records management.
• Experience with grants management and fund reporting.
• Experience in project or events support.
• Proficiency with Microsoft 365 or similar systems.
• Strong attention to detail and confidentiality.

Responsibilities

• Coordinate Social Inclusion Ballarat meetings (agendas, minutes, actions).
• Administer Local Social Inclusion Investment Fund processes and budgets.
• Maintain records, prepare reports, process invoices.
• Support community engagement activities and events.
• Provide admin support to the Reconciliation and Social Inclusion team.

Skills

Administration

Grants management

Project support

Events support

Records management

Report writing

Microsoft 365

Education

Tertiary qualification in administration, project management, community development, or related area

Tools

Microsoft 365

Job description

• Part-time (0.6 FTE)
• Band 5 salary $39.01 - $44.54 per hour plus superannuation

About the role

Are you an organised, community-minded administrator who enjoys supporting meaningful local initiatives? The City of Ballarat is seeking a Social Inclusion Action Group Administration Officer to support Social Inclusion Ballarat, a local Social Inclusion Action Group established as part of Recommendation 15 of the Royal Commission into Victoria’s Mental Health System.

Social Inclusion Ballarat brings together community members with lived and living experience of isolation and strong connections to communities most at risk of loneliness. Together, and with the support of the Social Inclusion Action Group team at City of Ballarat, the group works to strengthen social connection, inclusion, participation, and mental wellbeing across the Ballarat community.

Based within the Reconciliation and Social Inclusion team, this role provides high-quality administrative, coordination, and program support to help the Social Inclusion Action Group operate effectively and deliver local initiatives that respond to community priorities.

What you will do:

• Support the coordination and administration of Social Inclusion Ballarat meetings, including agendas, minutes, communications, records, and follow‑up actions.
• Help administer the Local Social Inclusion Investment Fund, including grant processes, applications, assessment coordination, reporting, acquittals, and budget administration.
• Maintain accurate records, prepare reports, process invoices, and support compliance with Council procedures and requirements.
• Assist with community engagement activities, communications, event coordination, web content, directories, and project documentation.
• Provide broader administrative support to the Reconciliation and Social Inclusion team, including support for Council advisory committees and community events as required.

About You:

You are a proactive and capable administrator who can manage competing priorities, communicate clearly, and work respectfully with a wide range of people, community groups, organisations, and stakeholders. You bring strong attention to detail, sound judgement, and a commitment to confidentiality, inclusion, and community wellbeing. A sound understanding of prevention and mental health promotion would be well regarded.

You will ideally have experience in administration, grants management, project or events support, records management, report writing, and using Microsoft 365 or similar systems. A tertiary qualification in administration, project management, community development, or another relevant area is highly desirable.

The closing date for this position is Sunday 27th September 2026.

The successful applicant will be required to complete pre‑employment checks including a medical declaration and police check.

Contact:

For any additional questions, please contact Suzanah Burton - Coordinator Reconciliation and Social Inclusion on [e-mail] or 0418 524 720 or Ned Patterson - Social Inclusion Action Group Project Officer on [e-mail] or 0429 421 009

At the City of Ballarat, we celebrate diversity and strive to create an inclusive, flexible workplace where everyone feels welcome. We encourage applicants of all backgrounds, identities, and abilities to apply. If you need any support during the recruitment process, reach out to us at [e-mail]

We’re proud to be a child‑safe organisation, committed to protecting children and young people from harm. Our culture promotes their safety and wellbeing, and we require all successful candidates to undergo relevant screening, including a Working with Children Check and criminal history check.