Administration Officer - Roma

Maranoa; Roma; On-site; AUD 69,000 - 85,000; Full time

Benefits offered by this job

9-day fortnight

Rostered Day Off

Long service leave

Annual leave 5 weeks

Parental leave - 10 weeks standard, 20

Sick leave 3 weeks

Salary sacrifice options

Employee Assistance Program

Discounted gym memberships

Discounted health insurance

Job summary

Maranoa Regional Council in Roma, Australia is seeking an Administration Officer to provide high-level administrative and operational support to the Roma Operations team. The role covers water, sewerage, gas, parks, events, facilities and roads services.

Permanent, full-time, on-site position offering a 9-day fortnight, leave entitlements and allowances. The preferred candidate will have strong administration and customer service skills and be eligible to work in Australia.

Qualifications

• Experience in local government administration preferred.
• Strong organisational and coordination skills.
• Excellent customer service and communication abilities.

Responsibilities

• Provide administrative support to the Operations Manager – Roma and Roma Operations teams.
• Process and prepare correspondence, reports and budgets as required.
• Maintain records and procurement tasks within the Authority system.
• Coordinate meetings, agendas, minutes and stakeholder liaison.

Job description

Location: Roma

Compensation: Fortnightly payment. Annual salary AUD $77,204.86 - $77,204.86

Employment type: Permanent, Full-Time

Work Arrangement: On-site

About Maranoa Regional Council:

Maranoa Regional Council is an inclusive, proud and connected community, attracting and embracing opportunity to forge a strong future for generations to come. We support our individual communities to grow while building one strong connected region that partners with people, business and industry to thrive.

Why it is worth working at Maranoa Regional Council?

• Permanent, Full-Time Position
• Stream A, Level 4 - $77,204.86 per annum
• Maranoa locality allowance $72.00 per fortnight
• Work a 9-day fortnight with a Rostered Day Off.
• Access Long service leave after seven (7) years
• Five weeks of annual leave annually
• Ten weeks (full pay) paid parental leave, twenty weeks (half pay) paid parental leave
• Three weeks sick leave annually
• Salary sacrifice facilities (rural remote rent assistance, novated leasing, additional super contributions)
• Employee Assistance Program – free 24 hour nationwide confidential personal or work-related counselling services for employees and their families.
• Discounted Gym Memberships at PCYC and Snap Fitness
• Discounted Health Insurance through Bupa

About the Role

Toprovide high-level operational and administrative support to the OperationsManager – Roma and the Roma Operations teams. The role supports efficient,responsive and compliant service delivery across Roma’s water, sewerage andgas, parks and gardens, events, facilities, Bassett Park, roads and drainage activities

Key Responsibilities

Administration Services

• Provideadministrative support to the Operations Manager – Roma and Roma Operationsteam members:
• Assistwith the preparation of internal and external correspondence.
• Collate,process and distribute departmental documentation, including:
• o Maintenancecrew checklists
• o Timesheets
• o Employeelicences and certifications
• Assistwith the preparation of departmental reports, budgets and other documentationas required.
• Supportthe maintenance of Council’s systems and databases and records managementsystems.
• Ensureall business documents and correspondence are recorded in Council’s recordmanagement system in compliance with Council policies, procedures andlegislative requirements.
• Contributeto and support internal and external audits as required.
• Provideassistance in the facilitation of internal and external meetings and eventsincluding agendas, action items, catering, venue booking and meeting minutes.
• Liaisewith internal and external stakeholders and assist with coordinatingmaintenance, repairs and contractor access for Roma operational facilities andassets.
• Supportand contribute to operational projects, planned maintenance programs, annualwater meter reads and street-light inspections.

Customer Service

• Providehigh quality, proactive customer service for internal and external Councilcustomers via phone, email and in person.
• Enterand respond to customer requests and queries in accordance with Council’sCustomer Service Charter and relevant policies and procedures for operational delivery.
• Liaisewith customers and other Council departments to provide updates and seekadditional information where required.
• Monitorprogress reports and assist the Operations Manager – Roma and relevantoperational leaders to respond to, update and resolve customer requests withinrequired service standards.
• Maintain accuraterecords of customer requests within Council’s customer request system.

Procurement

• Accuratelyprocess requisitions and purchase orders and maintain records within Council’sfinancial management system (Authority), in accordance with Council’sProcurement Policy and procedures.
• Ensureprocurement administration complies with Maranoa Regional Council’s ProcurementPolicy and procedures and supports value-for-money outcomes.
• Undertakedata entry of requisitions (as alternate requisitioner) including pre-qualifiedpanels of suppliers, as approved and requested by the relevant employee withthe financial delegation.
• Assistwith the processing of invoices to support the local Operations team including:
• o Creatingrequisitions
• o Assigningto relevant supervisor for approval
• o Receiptinginvoices how do

Operational Service Support

• Providecoordinated administrative support across Roma Operations, including but notlimited to:
• Water,sewerage and gas operations
• Parksand gardens, Council-managed events, facilities and Bassett Park operations
• Roadsand drainage operations in Roma, and regional signs and lines programs
• Operationalwork programs, inspections, schedules, permits, registers and service records
• Contractordocumentation, work-order administration, quotations and completion records
• Collection,collation and reporting of operational data, performance measures andwork-program status

For full details of this position, please ensure you download the attached Position Description, which provides the detailed responsibilities and required skills, experience and qualifications.

Additional Information

MRC reserves the right to close or withdraw vacancies beforethe advertised closing date, or extend the closing date, without prior notice.

The preferred candidate must have the legal right to work in Australia and will be required to undertake a Criminal History Check and a pre-employment medical assessment to assess their ability to perform the genuine occupational requirements of the position.

Maranoa Regional Council is an equal opportunityemployer, and we encourage applications from candidates of all backgrounds. Weactively support diversity and inclusion in our workplace

File Name

ROMA ENGINEERING - Position Description - Administration Officer (Roma) (0519).pdf