Administration Officer (Pallets)

DHL Supply Chain; Sydney; On-site; Confidential; Full time

Job summary

DHL Supply Chain Australia is seeking an Administration Officer (Pallets) to support pallet management and data integrity at Horsley Park. You will maintain pallet movement records, reconcile runsheets, and liaise with internal teams to ensure accurate reporting to customers and suppliers.

The role runs Monday to Friday, 8:00am–4:30pm, and offers a structured environment in a global logistics leader. You should be highly organised, data fluent, and capable of working across multiple systems with

Qualifications

• Previous administration experience within transport, warehousing, logistics, or supply chain environments.
• Pallet control, inventory, or reconciliation experience highly regarded.
• Strong data entry skills with high accuracy.
• Intermediate MS Excel proficiency.
• Good written and verbal communication abilities.

Responsibilities

• Provide administrative support to the Pallet Control function
• Enter and maintain pallet movement data across systems
• Reconcile transport runsheets and pallet records
• Investigate pallet discrepancies and unprocessed docs
• Maintain accurate pallet records and support account reconciliation
• Communicate with stakeholders regarding pallet transactions
• Prepare reports and support operational/customer requirements
• Support continuous improvement for data accuracy and efficiency
• Assist with general site administration and reporting responsibilities

Skills

Data entry

Pallet control

Inventory reconciliation

Analytical thinking

Attention to detail

Multitasking

Communication skills

Teamwork

Self-motivation

Systems literacy

Tools

Excel

Job description

When you work with us, you'll find that we deliver results without compromising on respect. We value each other's differences while recognising individual strengths.

We are the world's leading contract logistics company. We create competitive advantages for our customers through customised warehousing and transportation services. We combine our global scale with local knowledge and sector experience.

At DHL Supply Chain Australia, there's more to a role than the work we do. Whatever your role, we never forget that you make us who we are. We work hard to ensure a career with DHL is as rewarding and successful as possible.

Join a supportive work environment where you'll have the tools, training, and opportunities you need to grow and succeed.

DHL Supply Chain Australia is a Great Place to Work® certified company.

In This Role

As an Administration Officer (Pallets), you'll play a key role in supporting pallet management and reconciliation activities across our Horsley Park operation.

Monday to Friday, 8:00am to 4:30pm with weekends free

Working closely with the Pallet Control team, you will be responsible for maintaining accurate records of pallet movements, reconciling transport runsheets, investigating discrepancies, and ensuring data integrity across pallet management systems. This role is critical to supporting operational efficiency, reducing pallet losses, and ensuring accurate customer and supplier reporting.

If you're highly organised, enjoy working with data, and thrive in a fast paced logistics environment, this is an excellent opportunity to join a global industry leader.

About Us

When you work with us, you'll find that we deliver results without compromising on respect. We value each other's differences while recognising individual strengths.

We are the world's leading contract logistics company. We create competitive advantages for our customers through customised warehousing and transportation services. We combine our global scale with local knowledge and sector experience.

At DHL Supply Chain Australia, there's more to a role than the work we do. Whatever your role, we never forget that you make us who we are. We work hard to ensure a career with DHL is as rewarding and successful as possible.

Join a supportive work environment where you'll have the tools, training, and opportunities you need to grow and succeed.

DHL Supply Chain Australia is a Great Place to Work® certified company.

Key Responsibilities

• Provide administrative support to the Pallet Control function
• Accurately enter and maintain pallet movement data across relevant systems
• Reconcile transport runsheets and pallet transaction records
• Investigate and assist in resolving pallet discrepancies and unprocessed documentation
• Maintain accurate pallet records and support account reconciliation activities
• Communicate with internal and external stakeholders regarding pallet transactions and enquiries
• Prepare reports and provide administrative support for operational and customer requirements
• Support continuous improvement initiatives aimed at improving data accuracy and process efficiency
• Assist with general site administration and reporting responsibilities as required

You Will Bring

• Previous administration experience within transport, warehousing, logistics, or supply chain environments
• Pallet control, 2IC, inventory, or reconciliation experience highly regarded
• Strong data entry skills with a high level of accuracy and attention to detail
• Intermediate Microsoft Office skills, particularly Excel
• Strong analytical and problem-solving skills
• Ability to manage multiple tasks and work to deadlines
• Excellent written and verbal communication skills
• Strong organisational skills and ability to work both independently and within a team
• Self-motivation, initiative, and a proactive approach to work
• Confidence learning and working across multiple systems

We are committed to equal opportunity and reject all forms of discrimination. The basis for employee selection at DHL Group is qualification, performance, skills, and experience.

Please be aware that DHL Group will never ask for payment for interviews, certifications, or any part of the hiring process.