Administration Officer - Facilities

Western Downs Regional Council; Dalby; Remote; AUD 55,000 - 75,000; Full time

Benefits offered by this job

Flexible work arrangements

12% superannuation

Growth opportunities

Corporate health plan

Health & wellbeing program

Employee assistance program

Job summary

Western Downs Regional Council in Dalby is seeking an Administration Officer - Facilities to provide essential administrative support for the Facilities Department. The role includes procurements, coordinating tasks and supporting internal and external stakeholders.

Applicants should demonstrate a professional service approach, strong communication, and the ability to manage time and workloads under pressure in a busy environment.

Qualifications

• Experience in administration and office support.
• Strong communication and organisational skills.

Responsibilities

• Undertake procurement activities for Facilities in line with Council's Procurement Policy.
• Provide Facilities operational and administrative support to internal and external stakeholders.
• Monitor, record keeping, assigning and actioning correspondence in task lists, shared mailboxes and calendars.

Skills

Customer service

Time management

Written and verbal communication

Attention to detail

Prioritisation under pressure

Job description

Western Downs Regional Council has been awarded the Queensland Large Employer of the Year for the Darling Downs South West Region for 2019, 2021, 2022, 2023 and 2024.

Be part of a team that make a real difference within the communities we serve. Our mission drives us, and we want you to be part of the journey.

Experience Western Downs It's the people that make it!

Job No: 1590

Location: Dalby

Level: WDRC Non-Operational Staff Certified Agreement Grade 2

Status: Permanent/Full Time

The Opportunity

The Administration Officer - Facilities is responsible for providing administration support to carry out the programs, activities and operations of the Department, and where applicable, provide administrative support to other Departments.

This role encompasses a range of duties and responsibilities which may vary as directed by Council. The key ones include:

• Undertake procurement activities on behalf of the Facilities Department as guided by Council's Procurement Policy;
• Providing Facilities operational and administrative support to internal and external stakeholders;
• Monitor, record keeping, assigning and actioning correspondence in task lists, shared mailboxes and calendars;

About Yourself

Suitability for this position will be based on experience, application, achievement, and potential in the following critical competencies as they link to the key responsibilities for this position. Proven/Demonstrated experience in:

• A professional approach and commitment to service excellence and performance;
• Well-developed customer service skills
• Ability to self-manage time and schedule tasks effectively in demanding situations, ensuring all tasks and requests are actioned in a timely manner;
• Excellent written and verbal communication skills;
• Very strong attention to details with the ability to work under pressure, prioritise workloads and meet deadlines;

The Benefits of Working for WDRC:

• Work / life balance
  We understand the importance of balance. Enjoy flexible work arrangements and wellness programs designed to keep you at your best.
• Superannuation
  In addition to your annual salary, Council will contribute twelve (12) per cent, including the superannuation guarantee contribution.
• Growth Opportunities
  We invest in your growth. Whether it’s skill development, mentorship, or career advancement, we’ve got you covered.
• Access to Corporate Health Plan
  Take care of yourself and join one of our Corporate Health Plans to improve life.
• Health & Wellbeing program and Mental Health Support
  Change your lifestyle and live better with healthy ideas. Be your best possible self with provided support and information.
• Access to free Employee Assistance Program & confidential counselling
  Reach out to someone confidentially if you are experiencing any concerns or problems.
• Salary Packaging Available
  Restructure your salary to work for you to pay for everyday living expenses such as Motor Vehicles, Superannuation, Remote Area Housing (Rent), Fuel, Gas and Electricity.
• Allowances Available (if applicable)
  Allowances such as Locality Allowance may be applicable to your position.
• Leave Loading
  You will receive 17.5% leave loading on top of your base rate of pay, while you are on Annual Leave.
• Uniforms and PPE
  Uniforms and Personal Protective Equipment (PPE) provided.
• Job security in a local government position
  Feel secure working for an organisation who believes in strong foundations of respect, balance, communication, teamwork, accountability and leadership.

Living & Working in the Western Downs:

https://www.westerndownsqueensland.com.au/

If you are looking to join an innovative and dynamic company, that provides staff with a work life balance and opportunities for growth with state of the art mentoring from professionals within its team, this may be the role for you. Be part of the community you serve. TOGETHER WE MAKE A REAL DIFFERENCE.

Applications close at Midnight AEST on Tuesday 29 September 2025.

Additional Information

The recruitment process may include candidates undergoing a pre-employment medical including drug and alcohol testing.

WDRC reserves the right to close or withdraw vacancies before the advertised closing date, or extend the closing date, without prior notice.