Administration Officer - Events & Promotions

Warrnambool City Council; Warrnambool; On-site; AUD 71,000 - 87,000; Part time

Job summary

Warrnambool City Council is seeking an organised and customer focused Administration Officer Events & Promotions to support the delivery of Warrnambool's vibrant annual events program. This temporary part time role offers 48 hours per fortnight with a base salary of $78,981 per annum (pro-rata) plus superannuation.

Key duties include providing admin and customer service support, processing PO/invoices/grant docs, assisting with event delivery and promotion, and maintaining event databases.

Qualifications

• Strong administrative and organisational skills.
• Excellent communication and customer service abilities.
• Experience using Microsoft Office and business systems.
• Ability to work independently and as part of a team.

Responsibilities

• Provide administrative and customer service support to the Events & Promotions Unit, event organisers and stakeholders.
• Process purchase orders, invoices, grant documentation and event records.
• Assist with event delivery, contractor coordination and event logistics.
• Support event promotion through social media, newsletters, website content and marketing campaigns.
• Assist with maintaining event databases, calendars and reporting requirements.

Skills

Administrative skills

Organisational skills

Communication

Customer service

Microsoft Office

Tools

Microsoft Office

Business systems

Job description

Warrnambool City Council is seeking an organised and customer focused Administration Officer Events & Promotions to support the delivery of Warrnambool's vibrant annual events program.

The successful candidate will:

• Provide administrative and customer service support to the Events & Promotions Unit, event organisers and stakeholders
• Process purchase orders, invoices, grant documentation and event records
• Assist with event delivery, contractor coordination and event logistics
• Support event promotion through social media, newsletters, website content and marketing campaigns
• Assist with maintaining event databases, calendars and reporting requirements

We are looking for someone with:

• Strong administrative and organisational skills
• Excellent communication and customer service abilities
• Experience using Microsoft Office and business systems
• The ability to work independently and as part of a team
• Event management experience is desirable but not essential.

Position Hours/Remuneration

This is a temporary part time position until 28 August 2027 working 48 hours per fortnight. The current base salary is $78,981 per annum (pro-rata) + superannuation.

Applications close: 5.00pm Sunday 29 November 2026

Be part of something special

Discover Warrnambool, a place where lifestyle, opportunity and community come together. Nestled along Victoria's stunning south-west coastline, Warrnambool is renowned for its beautiful beaches, breathtaking coastal scenery, vibrant culture and welcoming community spirit. From its rich maritime history and thriving local events to its outstanding education, health, business and recreational opportunities, Warrnambool is a city full of character, energy and possibility. Whether you're looking to live, work, invest or explore, Warrnambool offers a lifestyle that's hard to match.

Recruitment

Please note, that all prospective Warrnambool City Council employees will be required to undertake a medical assessment. Council also completes a range of other pre-employment checks which include reference checks and a criminal history check.

Further Enquiries

Simone Hutson, Service Manager Events & Promotion 0473 846 832 [e-mail]