Administration Officer - Coding

St Vincent's Health Australia; Toowoomba Regional; On-site; AUD 30,000 - 39,000; Part time

Benefits offered by this job

Salary packaging

Novated leasing

Meals & Entertainment card

Employee Assistance Program

Fitness passport

Free uniforms

Annual flu vaccination

Hospital admissions discounts

Private health insurance discounts

Job summary

St Vincent's Private Hospital Toowoomba is seeking an Administration Officer (Coding) to join the busy team on a permanent part-time basis (27 hours per week). The role focuses on accurate medical records management and support to clinicians within a privacy-conscious environment.

The successful candidate will have experience in medical records or health information services, strong attention to detail and good computer literacy, with preference for perioperative or acute care exposure and

Qualifications

• Previous experience in medical records, health information services or healthcare administration is highly desirable.
• Strong attention to detail and accuracy across administrative tasks.
• Proficiency with electronic medical record systems is advantageous.

Responsibilities

• Preparing, retrieving, preparing and archiving patient medical records.
• Scanning, uploading and maintaining patient medical records.
• Supporting clinicians with timely access for medical records.
• Undertaking general administrative duties with the Health Informatics department.

Skills

Attention to detail

Medical records

Health information

Healthcare administration

Computer literacy

EMR systems

Tools

Electronic Medical Records

Job description

About the role

We've currently looking for a motivated Administration Officer (Coding) to join our busy team at St Vincent's Private Hospital Toowoomba on a permanent part-time basis (27 hours per week). This is a great opportunity for a detailed-orientated clerk to provide timely administrative support, while ensuring compliance, privacy and confidentiality.

Key responsibilities

• Preparing, retrieving, preparing and archiving patient medical records
• Scanning, uploading and maintaining patient medical records
• Supporting clinicians throughout the hospital with timely access for medical records
• Undertaking general administrative duties with the Health Informatics department

Things that work for you

• Retail and Travel Discounts; Blue light card - a discounted service for frontline workers (available for over 350 brands inc. Big W, The Good Guys, Samsung), JB Hi-Fi corporate benefits, airport lounge membership discounts
• Financial Wellbeing: Salary packaging options up to $15,990, novated leasing, plus an optional Meals and Entertainment card up to $2,650 per annum, competitive hourly rates and paid approved overtime
• Health and Wellbeing: Employee Assistance Program for staff and their families, fitness passport, free uniforms & annual flu vaccination, ability to purchase annual leave, discounted hospital admissions at any St Vincent's Private Hospital, discounted private health insurance through Bupa or Medibank

Things that work for us

• Previous experience in a medical records, health information services or healthcare administration is highly desirable
• Strong attention to detail
• Previous experience in perioperative or acute care (desirable but not essential)
• High level of computer literacy (electronic medical record systems advantageous)

About our hospital

At St Vincent's Private Hospital Toowoomba, we're proud of our 100-year legacy of caring for the communities of Toowoomba, the Darling Downs and surrounding regional Queensland. As the largest private hospital in the region, our 197-bed acute care facility delivers comprehensive medical, surgical, maternity, rehabilitation and critical care services, supported by leading specialists, experienced clinicians and multidisciplinary healthcare teams.

Mission and Values

As both a provider of care and as an employer, St Vincent's aspires to create an environment that is truly inclusive for all people, always. St Vincent's is constantly striving for inclusivity and to create and cherish a diverse place of care and work. Part of our Commitment to Reconciliation and Closing the Gap in employment related outcomes, we encourage applications from Aboriginal and Torres Strait Islander Peoples.

Pre-employment Checks

• Employment is subject to the successful completion of all pre-employment checks which may include a Working with Children check (i.e. a Blue Card).
• For further information about St Vincent's commitment to Child Safety, visit St Vincent's Code of Conduct.
• St Vincent's has a duty of care under work health and safety legislation to eliminate and/or control the risk of transmission of vaccine-preventable diseases (VPD) in healthcare settings and evidence may be required for proof of immunity.

Reconciliation Action Plan

At St Vincent's we acknowledge the importance of creating a work environment that is welcoming, safe, equitable and inclusive for Aboriginal and/or Torres Strait Islander Employees. As part of our Commitment to Reconciliation and Closing the Gap in employment related outcomes, we encourage applications from Aboriginal and Torres Strait Islander Peoples. For further information, visit https://www.svha.org.au/about-us/reconciliation or get in contact at [e-mail]

Additional Information

Respectfully, no agencies please.

Closing Date: 3 November 2026 11:59pm