Administration Officer – CART T Cell Therapy

Team 3Thirty; Sydney; Hybrid; AUD 78,000 - 80,000; Full time

Job summary

NSW Health Pathology, located at Liverpool Hospital in the Haematology Consulting Rooms, is seeking an Administration Officer – CART T Cell Therapy. This permanent full-time role (38 hours/week) supports the CART T Cell Therapy service and provides administrative support to specialists while coordinating patient journeys and bookings.

You will train administrative colleagues, manage diary/roster tasks, and assist with electronic systems including MOSAIQ, eMR, HealthRoster, iProcurement and

Qualifications

• Healthcare administration and secretarial coordination in a healthcare setting or similar.
• Working with senior medical staff on outpatient referrals and bookings to meet targets.
• Proficient computer skills; experienced with Word/Outlook and health systems; ability to learn new systems.

Responsibilities

• Provide administrative support for CART T Cell Therapy team.
• Coordinate outpatient referrals and treatment bookings to meet targets.
• Assist Haematology Office Manager and train administrative colleagues in departmental processes.

Skills

Communication skills

Diary management

Time management

Tools

MOSAIQ

eMR

HealthRoster

iProcurement

HICAPS

Word

Outlook

Job description

Administration Officer, CAR T-Cell Therapy application checklist: five responses for a new treatment service

The Administration Officer – CART T Cell Therapy vacancy supports the new CAR T-Cell Therapy service in Liverpool Hospital’s Haematology Consulting Rooms. The permanent full-time work includes administrative support for specialists and coordination of patient journeys and treatment bookings. You will also help the Haematology Office Manager support and train administrative colleagues in departmental processes.

Referral coordination is a significant part of the application, because the team needs timely treatment bookings against essential targets. Describe the administrative steps you handled and how you worked with clinicians responsible for medical decisions. Be accurate about your experience with named systems and show how you learned unfamiliar ones while maintaining a respectful service for patients and colleagues.

Administration Officer – CART T Cell Therapy role snapshot

Role Administration Officer – CART T Cell Therapy

Organisation NSW Health Pathology

Location Haematology Consulting Rooms, Liverpool Hospital

Employment Permanent full-time, 38 hours per week

Salary or remuneration Administration Officer Level 4, $78,183.85 to $79,973.57 per annum plus superannuation

Application requirements for Administration Officer – CART T Cell Therapy

• Written responses to five application questions covering administration, referral coordination, digital systems, priorities and communication

Role conditions and qualifications

• Valid Australian work rights for the duration of the appointment
• NSW Health vaccination and screening requirements must be met before employment, as referenced in PD2026_004
• The preferred candidate may be required to undergo a functional assessment before appointment

Demonstrated administration or secretarial experience within a healthcare or similar environment, including the effective coordination of diary management, roster management, travel and meeting arrangements, minute taking and digital transcription services.

Describe the service you supported and the coordination work you owned. Choose a relevant example, explain your checks and follow-up, and be clear about which of the listed tasks you have performed.

Demonstrated ability to work collaboratively with senior medical staff in the daily triaging of outpatient treatment referrals to ensure timely and effective treatment bookings are managed to meet essential targets.

Explain how you coordinated referral information with medical staff and acted on their clinical direction. Show your booking, tracking and escalation actions and the effect on timely treatment.

Demonstrated proficiency in word processing and computer applications, with the ability to effectively use and quickly learn the digital systems. This may be complemented by recent experience in the use of Microsoft Office packages (Word, Outlook) and mainframe systems (MOSAIQ, eMR, HealthRoster, iProcurement) and Medicare electronic billing systems (HICAPS).

Identify the systems you have used and the administrative tasks completed in them. Explain one example of learning a new application and checking your work; list the named health systems only where you have genuine experience.

Demonstrated ability to perform a broad range of administrative tasks in a high-volume work environment with competing priorities, whilst working under general instructions with minimal supervision.

Use a demanding period with several administrative tasks. Explain how you set priorities, worked within general instructions and recognised when a matter needed help or escalation, then give the delivery result.

Excellent interpersonal, written, and verbal communications skills, with the ability to build effective working relationship and interact confidently, professionally, and courteously with a diverse range of stakeholders.

Describe an interaction requiring clear, respectful communication with different people. Explain how you adapted the information, maintained the relationship and helped resolve the matter.

Candidate evidence for Administration Officer – CART T Cell Therapy

Provide administrative and office support to CAR T-Cell specialists, coordinate outpatient referrals and treatment bookings, and assist with departmental support and training for administrative staff. The evidence areas below help you choose examples for that work.

Requirement or evidence area

How to demonstrate it

Healthcare administration and secretarial coordination Describe diary or roster work, meeting arrangements, travel, minutes or digital transcription you have handled in healthcare or a similar setting.

Working with senior medical staff on outpatient referrals Explain how you coordinated referral information and bookings with clinicians, monitored timeframes and helped meet treatment targets.

Computer proficiency and learning digital systems Name your actual experience with Word, Outlook, MOSAIQ, eMR, HealthRoster, iProcurement or HICAPS where relevant, and explain how you learned another system.

High-volume administration with minimal supervision Use a busy period to show how you managed several tasks, followed general instructions and decided what needed escalation.

Professional communication and relationships Describe how you communicated clearly and courteously with patients, clinicians or other stakeholders to resolve an administrative matter.

Example application structure for Administration Officer – CART T Cell Therapy

The written application asks for responses to five questions about the administration of a treatment service. No response limits are stated, so check the application form’s word limits and upload instructions. The outline below follows the prompts and helps you distinguish your administrative actions from the clinicians’ treatment decisions.

Application section

What to include

Administration and secretarial response Identify the healthcare or similar environment and explain the coordination tasks you managed and their result.

Referral and booking response Describe how you worked with senior medical staff, kept referral information current and monitored booking targets.

Digital systems response Name the applications you know, the tasks you performed and how you learned or checked a new system.

Workload response Explain how you prioritised a high-volume workload under general instructions and progressed it with limited supervision.

Communication response Show a courteous, clear interaction with different stakeholders and the administrative outcome it supported.