Administration Officer Level 4 - Targeted

NSW Health; Newcastle-Maitland; On-site; AUD 78,000 - 80,000; Full time

Benefits offered by this job

Flexible work practices

Family-friendly policies

Training and development

Job summary

NSW Health is seeking an experienced Administration Officer to support the Nursing & Midwifery Directorate at James Fletcher Hospital. This high-touch role contributes to workforce and recruitment strategies across clinical portfolios.

You will liaise with senior staff, assist with reports, data entry, and document formatting, and thrive in a fast-paced environment while supporting a collaborative team and ongoing development opportunities.

Qualifications

• Experience providing high-level administrative support in a healthcare setting.
• Proficient with Microsoft Office and electronic information systems, including ROB.
• Strong organisational skills and attention to detail; ability to manage competing priorities.

Responsibilities

• Contribute to workforce and recruitment coordination
• Liaise with senior clinical staff including Nurse Managers and portfolio leads
• Support report creation, data entry, and document formatting with accuracy
• Work closely with a team with onboarding and ongoing development

Skills

Organisational skills

Time-management

Communication

Microsoft Office

Attention to detail

Tools

ROB system

Electronic information systems

Job description

Administration Officer Level 4 - Targeted

Ready to take the next step? Join a dynamic team where your administration skills make a real difference.

Employment Type:Permanent Full Time
Position Classification:Admin Officer Level 4
Remuneration:$78,183.85 - $79,973.57 per annum + super
Location: James Fletcher Hospital | Awabakal Country
Hours Per Week:38
Requisition ID:REQ679728
Applications Close:Monday, 19th October 2026

Tentative interview date: Thursday, 29th October 2026

Whilst this position is open to all individuals, it is targeted to Aboriginal or Torres Strait Islander people under section 21 of the Anti-Discrimination Act 1977. Aboriginal or Torres Strait Islander people are encouraged to apply and consideration will be given to suitable Aboriginal or Torres Strait Islander applicants to promote equal or improved access. Aboriginal or Torres Strait Islander applicants must demonstrate Aboriginal or Torres Strait Islander status in addition to addressing the selection criterion.

About the role:
We’re seeking a high-performing and adaptable Administration Officer to support the Nursing & Midwifery Directorate at James Fletcher Hospital. This isn’t your typical admin role - it’s a dynamic, high-touch role where your work directly contributes to workforce and recruitment strategies across portfolios such as clinical practice, leadership, and professional development.

This role will see you supporting a talented and friendly team - with opportunities to step up when needed, grow your skills, and make a meaningful impact.

In this role, you’ll:

• Contribute to workforce and recruitment coordination
• Liaise with senior clinical staff including Nurse Managers and portfolio leads
• Support report creation, data entry, and document formatting with flair and precision
• Work closely with a supportive team with strong onboarding and ongoing development

About you:
You’re organised, adaptable and thrive in a fast-paced environment where no two days are the same. You bring strong communication skills, a keen eye for detail and the ability to confidently manage competing priorities while delivering high-quality outcomes.

We are looking for someone who demonstrates:

• Strong organisational and time-management skills
• Excellent written and verbal communication abilities
• Advanced Microsoft Office skills and experience with electronic information systems
• The ability to manage competing priorities in a fast-paced environment
• Strong attention to detail and a commitment to quality outcomes
• Proven ability to work independently and as part of a team
• A customer-focused approach and commitment to NSW Health values

Experience providing high-level administrative support in a complex environment, particularly within a healthcare setting, will be highly regarded. Experience with recruitment and electronic information systems, including ROB, is also desirable.

This is a great opportunity for an experienced Clinical Support Officer (CSO) looking to take the next step in their career and build on their administrative experience within a dynamic healthcare environment.

You’ll benefit from:

• A welcoming, people-first team with strong leadership and mentoring
• Flexible work practices and family-friendly policies (e.g. negotiable start/finish times)
• Opportunities for internal mobility and career progression
• A team that values your growth, wellbeing and contributions
• Access to ongoing training, skill development and regular feedback
• Salary packaging, job stability, and generous leave entitlements

Additional information:

• This position is full time; however, job share arrangements may also be considered.
• An eligibility list will be created for future temporary full or part time vacancies.
• To be eligible for employment in this position you must be an Australian Citizen, or a permanent resident of Australia, or a New Zealand citizen with a current New Zealand Passport. Employment of a temporary visa holder may only occur if no suitable local candidate is identified for the position; in this instance, you may only be offered employment in line with the conditions and expiry date of your visa.
• We are unable to accommodate visa sponsorship for applicants requiring a visa for this position.
• Previous applicants are welcome to apply.

Applicants will be assessed against the essential requirements and selection criteria contained within the position description (link below). For assistance addressing selection criteria visit: https://bit.ly/3vL5fq2

Stepping Up Website is a resource designed to help indigenous job applicants apply for positions in NSW Health. For more information, please visit: https://bit.ly/HNEHealthSteppingUp

This is a Category B position. Recommended applicants will be reviewed for compliance with NSW Health policy directive PD2024_015: Occupational Assessment, Screening and Vaccination against Specified Infectious Diseases for Category B positions prior to offer. All new employees must agree to comply with the requirements outlined in the policy.

At Hunter New England Local Health District, we are an inclusive employer dedicated to fostering a diverse, inclusive, and welcoming workplace. Our commitment to a workforce that reflects the community we care for is essential for delivering the highest quality healthcare to our community. We encourage people with diverse lived experiences to apply. If you require any accommodations or adjustments to the recruitment process please let us know when you apply or at any stage of the process. We will work with you to meet your needs and create the best possible experience. Please contact ***************@health.nsw.gov.au for confidential support.