Administration Officer - Bundamba State Secondary College

Queensland Department of Education; Ipswich City; On-site; AUD 60,000 - 70,000; Full time

Job summary

Bundamba State Secondary College is seeking an Administration Officer for its busy Main Office. The role supports staff, students, families and the wider school community in a temporary full-time capacity, reporting to the Principal and Business Manager.

We are looking for an experienced administration professional with strong organisational skills, initiative and the ability to manage priorities while delivering friendly, professional customer service.

Qualifications

• Experience in a busy, customer-focused environment.
• Strong communication and interpersonal skills.
• Highly organised with the ability to multitask.

Responsibilities

• Provide reception services and respond to enquiries from students, families and staff.
• Maintain student records including enrolments and incidents.
• Handle general administrative tasks: correspondence, data entry, mail and email.
• Process day-to-day financial transactions and invoice reconciliation.
• Use school systems like OneSchool to enter and report information.

Skills

Administration experience

Customer service

Organised

Communication

Education

None

Tools

Microsoft Office

OneSchool

Job description

Administration Officer - Bundamba State Secondary College

Queensland Department of Education – Ipswich QLD

Bundamba State Secondary College is seeking expressions of interest from motivated, organised and reliable applicants for a temporary full-time Administration Officer position within our busy Main Office.

This is a great opportunity for an experienced administration professional who enjoys working in a fast-paced school environment, supporting staff, students, families and the wider school community.

Working closely with the Principal and Business Manager, you will play an important role in the day-to-day operations of the school, providing administrative, financial and operational support to help ensure the smooth and efficient running of the college.

We are looking for someone with strong organisational skills, initiative, attention to detail and the ability to manage competing priorities while delivering friendly and professional customer service.

About us:

Located in Bundamba, Ipswich, Bundamba State Secondary College is a co-educational secondary school catering for students from Years 7 to 12.

Guided by its vision of “Success with Honour”, the College is committed to providing inclusive learning opportunities and supporting students to achieve their full potential.

With a strong focus on learning, engagement and positive relationships, the College offers a diverse range of academic, vocational and extracurricular pathways, supported by modern facilities and strong community partnerships.

Key Responsibilities:

The successful applicant will be responsible for a range of administrative and operational duties, including:

• Providing reception services, responding to telephone and counter enquiries and assisting students, parents, staff and visitors.
• Maintaining student records, including enrolments, admissions, departures and incident reports.
• Providing general administrative support, including correspondence, data entry, record keeping, mail and email management.
• Processing day-to-day financial transactions, including payments, orders, receipting, banking and invoice reconciliation.
• Using school systems, including OneSchool, to enter, maintain and report information.
• Assisting with school maintenance requests, safety inspections, facility bookings and equipment registers.
• Preparing and formatting meeting minutes, reports, newsletters, forms, correspondence and other school documentation.
• Communicating professionally with internal and external stakeholders and providing accurate information in line with school policies and procedures.
• Managing daily priorities and organising workloads while knowing when to escalate more complex matters.

Please view the role description for a full list of responsibilities.

We are seeking someone who:

• Has demonstrated administration experience, ideally in a busy and customer-focused environment.
• Has strong communication and interpersonal skills.
• Is highly organised, adaptable and able to manage competing priorities.
• Demonstrates initiative and can work independently while contributing positively to a team.
• Has strong attention to detail and maintains confidentiality.
• Is confident using computer systems and Microsoft Office applications.
• Provides friendly, professional and helpful service to students, staff and the wider community.

Interested? To Apply:

• Attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant work history)
• Attach a 1-page written statement in response to the attached role description.
• Attach evidence of the mandatory requirements outlined in the attached role description.

We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.Applications from recruitment agencies will not be accepted.

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