Administration Officer

The Aquarium; Sydney; On-site; AUD 80,000 - 105,000; Full time

Job summary

The Aquarium in Sydney CBD is seeking an Administrative Officer to support outsourced provider relationships. You will be the central point for external providers, assist the 3rd Party Risk Management SME, and handle invoicing and reconciliations. This role is full-time with no work-from-home option.

We expect tertiary qualifications in business or finance, strong communication, and solid Excel/Outlook skills. Organised professionals with stakeholder engagement ability will fit well.

Qualifications

• Tertiary level qualifications in business or finance.
• Excellent written and verbal communication with stakeholders.
• Can-do attitude and willingness to learn new systems.
• Proficiency with Microsoft Outlook and Excel.
• Strong time management and prioritisation skills.
• Available to work full-time in Sydney CBD (no WFH).

Responsibilities

• Act as centralized support for outsourced business owners in the relevant line.
• Provide administrative support to the 3rd Party Risk Management SME.
• Process invoices paid to entities within the group and external providers.
• Perform reconciliations work and ensure correct processes are followed.
• Coordinate with local Finance on outstanding invoices and issues.
• Maintain centralised outsourcing and market data provider invoice registers.
• Prepare monthly account accruals and update systems with required data.
• Manage email inbox and other tasks directed by management.

Skills

Communication skills

Time management

Problem solving

Stakeholder engagement

Education

Tertiary qualifications in business or finance

Tools

Microsoft Outlook

Excel

Job description

Administrative Officer – External Provider Relationships

ASAP start – 8 month assignment -full time in Sydney CBD (no WFH) - $500 per day (including super) - financial services industry

Key Accountabilities:

• Act as the centralised support for all outsourced business owners in the relevant business line
• Provide administrative support to the 3rd Party Risk Management SME
• Process invoices paid to entities within the group and external providers
• Undertake reconciliations work
• Ensure correct internal processes are being followed including reviews and approvals processes
• Work with the local Finance team on outstanding invoice, issues etc.
• Maintenance of the centralised outsourcing invoice register
• Maintenance of the centralised market data provider invoice register
• Monthly account accrual sent to Finance team.
• Update relevant systems as required with information including monitoring requirements, RSCA ratings, budget amounts, audit dates, etc.
• Email inbox management/monitoring
• Other tasks as required or directed by management

Selection criteria:

• Tertiary level qualifications (in any area but particularly business or finance)
• Excellent communication skills in both written and verbal formats with strong ability to engage work stakeholders at all levels
• ‘Can-do’ attitude with willingness and aptitude to learn new systems and ways of working
• Proficiency with Microsoft Outlook and Excel
• Strong time management, prioritisation and problem-solving skills
• Ability and willingness to work full time hours in the Sydney CBD (no WFH available)