Senior Analyst - Outsourcing & Third-Party Risk Management

The Aquarium; Sydney; On-site; AUD 80,000 - 105,000; Full time

Job summary

The Aquarium is seeking an Administrative Officer to manage external provider relationships in a Sydney CBD role. ASAP start for an eight-month assignment, full-time with no work-from-home options, at AUD 500 per day (including super).

Key responsibilities include centralized support for outsourced business owners, invoicing, reconciliations and ensuring internal processes are followed. Strong communication, finance awareness and stakeholder engagement are essential.

Qualifications

• Tertiary level qualifications in any area, preferably business or finance.
• Excellent written and verbal communication with the ability to engage stakeholders at all levels.
• Can-do attitude with willingness to learn new systems and processes.
• Proficiency with Microsoft Outlook and Excel.
• Strong time management, prioritisation and problem-solving skills.
• Ability and willingness to work full-time hours in the Sydney CBD (no WFH).

Responsibilities

• Act as the centralised support for outsourced business owners in the relevant business line.
• Provide administrative support to the 3rd Party Risk Management SME.
• Process invoices paid to entities within the group and external providers.
• Undertake reconciliations work.
• Ensure correct internal processes are followed including reviews and approvals.
• Work with the local Finance team on outstanding invoices and issues.
• Maintenance of the centralised outsourcing invoice register.
• Maintenance of the centralised market data provider invoice register.
• Monthly account accruals sent to Finance team.
• Update relevant systems with information including monitoring requirements, RSCA ratings, budget amounts, audit dates, etc.
• Email inbox management/monitoring.
• Other tasks as required or directed by management.

Skills

Excellent communication

Time management

Prioritisation

Problem-solving

Stakeholder engagement

Willingness to learn

Education

Tertiary level qualifications (business/finance)

Tools

Microsoft Outlook

Microsoft Excel

Job description

Administrative Officer – External Provider Relationships

ASAP start – 8 month assignment -full time in Sydney CBD (no WFH) - $500 per day (including super) - financial services industry

Key Accountabilities:

• Act as the centralised support for all outsourced business owners in the relevant business line
• Provide administrative support to the 3rd Party Risk Management SME
• Process invoices paid to entities within the group and external providers
• Undertake reconciliations work
• Ensure correct internal processes are being followed including reviews and approvals processes
• Work with the local Finance team on outstanding invoice, issues etc.
• Maintenance of the centralised outsourcing invoice register
• Maintenance of the centralised market data provider invoice register
• Monthly account accrual sent to Finance team.
• Update relevant systems as required with information including monitoring requirements, RSCA ratings, budget amounts, audit dates, etc.
• Email inbox management/monitoring
• Other tasks as required or directed by management

Selection criteria:

• Tertiary level qualifications (in any area but particularly business or finance)
• Excellent communication skills in both written and verbal formats with strong ability to engage work stakeholders at all levels
• ‘Can-do’ attitude with willingness and aptitude to learn new systems and ways of working
• Proficiency with Microsoft Outlook and Excel
• Strong time management, prioritisation and problem-solving skills
• Ability and willingness to work full time hours in the Sydney CBD (no WFH available)