Administration Officer

City of Perth; Perth; On-site; AUD 92,000 - 97,000; Full time

Benefits offered by this job

CBD location – Council House

Competitive salary + superannuation

Job summary

City of Perth is seeking an Administration Officer to provide high-quality administrative, coordination and customer service support to the Infrastructure and Assets Unit. You will manage diaries, meetings and reports, handle enquiries, support records management, and assist with budgeting, purchasing and invoices while maintaining procedures.

This role reports to the Alliance Manager Infrastructure and Assets and requires strong attention to detail and proactive service delivery.

Qualifications

• Experience delivering accurate, timely and customer-focused administrative support.
• Proficiency in Microsoft Office and electronic record keeping systems.
• Experience with budgets, purchasing, invoicing and other financial procedures.
• Strong written, verbal and numerical communication skills.

Responsibilities

• Coordinate diaries, meetings, agendas, correspondence and reports; onboarding and training arrangements.
• Manage enquiries and shared inbox; provide responsive customer service and escalate where needed.
• Support records management and compliance, including Freedom of Information enquiries; maintain procedures, forms and policies.
• Raise purchase orders, reconcile invoices and monitor expenditure against operating budgets.

Skills

Administrative support

Customer service

Microsoft Office

Records management

Budgeting & invoicing

Tools

Microsoft Office

Electronic records systems

Job description

Infrastructure and Operations | Administration/Personal Assistant/Secretarial

• $91,923–$97,346 per annum, plussuperannuation
• Full-time, permanent

As the capital city of Western Australia, the City of Perth is aLocal Government that is ambitious for the future. To achieve ouraims, we recruit the very best people who understand the Cityexists to enable and deliver the aspirations of the community.

The Opportunity

As an Administration Officer in the City of Perth, you willprovide high-quality administrative, coordination and customerservice support to our Infrastructure and Assets Unit. Using yourinitiative and attention to detail, you will help keep dailyoperations running smoothly while managing competing priorities ina responsive service environment.

Reporting to the Alliance Manager Infrastructure and Assets,your responsibilities would primarily include:

• Coordinating diaries, meetings, agendas, correspondence andreports, alongside employee onboarding and team trainingarrangements;
• Managing incoming enquiries and the shared inbox, providingresponsive customer service and resolving or escalating mattersas appropriate;
• Supporting records management and compliance, includingFreedom of Information enquiries, and maintaining currentprocedures, forms and policies; and
• Raising purchase orders, reconciling invoices andmonitoring expenditure against operating budgets.

About You

To succeed in this role, you will possess:

• Experience delivering accurate, timely and customer-focusedadministrative support, with the ability to independentlymanage priorities and meet deadlines;
• Intermediate proficiency in Microsoft Office, electronicrecord keeping systems and other software packages;
• Experience with budgets, purchasing, invoicing and otherfinancial procedures; and
• Effective customer service, written, verbal and numeracyskills, with the ability to communicate clearly, handlesensitive information with discretion and resolve or escalating enquiries appropriately.

Experience supporting a technical, infrastructure, works or project-based business unit would also be highly regarded.

If your experience and capabilities match these criteria, wewelcome your application.

Above all, you will live our values of Commitment, Teamwork, Courage and Respect that allow us to come together to lead and support the community.

Please view the attached Application Pack to learn more about the role and working at the City.

Eligibility

To be eligible to work for us, you will need to demonstrate:

• A right to work in Australia (e.g. a birth certificate,current passport or current visa);
• Fitness for work via a pre-employment medical, if requiredfor the role; and
• A satisfactory National Police Clearance dated within thepreceding three months.

We’re continuing to build a gender-equitable team and a culture that’s just as diverse, inclusive and welcoming as the City of Perth Community. We encourage applications from people of all ages,cultures (including Aboriginal and Torres Strait Islander peoples),abilities, sexual orientation and gender identities.

Canvassing of Elected Members during the recruitment process will disqualify your application.

For further information please contact Craig Best, Alliance Manager Infrastructure and Assets, 08 9461 3626 or e-mail: [e-mail].
Attachments:
- Application Pack - Administration Officer.pdf
- Collection Notice.pdf

• $91,923–$97,346 per annum, plussuperannuation
• Full-time, permanent
• CBD location – Council House

As the capital city of Western Australia, the City of Perth is aLocal Government that is ambitious for the future. To achieve ouraims, we recruit the very best people who understand the Cityexists to enable and deliver the aspirations of the community.

The Opportunity

As an Administration Officer in the City of Perth, you willprovide high-quality administrative, coordination and customerservice support to our Infrastructure and Assets Unit. Using yourinitiative and attention to detail, you will help keep dailyoperations running smoothly while managing competing priorities ina responsive service environment.

Reporting to the Alliance Manager Infrastructure and Assets,your responsibilities would primarily include:

• Coordinating diaries, meetings, agendas, correspondence andreports, alongside employee onboarding and team trainingarrangements;
• Managing incoming enquiries and the shared inbox, providingresponsive customer service and resolving or escalating mattersas appropriate;
• Supporting records management and compliance, includingFreedom of Information enquiries, and maintaining currentprocedures, forms and policies; and
• Raising purchase orders, reconciling invoices andmonitoring expenditure against operating budgets.

About You

To succeed in this role, you will possess:

• Experience delivering accurate, timely and customer-focusedadministrative support, with the ability to independentlymanage priorities and meet deadlines;
• Intermediate proficiency in Microsoft Office, electronicrecord keeping systems and other software packages;
• Experience with budgets, purchasing, invoicing and otherfinancial procedures; and
• Effective customer service, written, verbal and numeracyskills, with the ability to communicate clearly, handlesensitive information with discretion and resolve or escalating enquiries appropriately.

Experience supporting a technical, infrastructure, works or project-based business unit would also be highly regarded.

If your experience and capabilities match these criteria, wewelcome your application.

Above all, you will live our values of Commitment, Teamwork, Courage and Respect that allow us to come together to lead and support the community.

Please view the attached Application Pack to learn more about the role and working at the City.

Eligibility

To be eligible to work for us, you will need to demonstrate:

• A right to work in Australia (e.g. a birth certificate,current passport or current visa);
• Fitness for work via a pre-employment medical, if requiredfor the role; and
• A satisfactory National Police Clearance dated within thepreceding three months.

We’re continuing to build a gender-equitable team and a culture that’s just as diverse, inclusive and welcoming as the City of Perth Community. We encourage applications from people of all ages,cultures (including Aboriginal and Torres Strait Islander peoples),abilities, sexual orientation and gender identities.

Canvassing of Elected Members during the recruitment process will disqualify your application.

For further information please contact Craig Best, Alliance Manager Infrastructure and Assets, 08 9461 3626 or e-mail: [e-mail].
Attachments:
- Application Pack - Administration Officer.pdf
- Collection Notice.pdf