Administration Officer

Aegis Aged Care; Fremantle; On-site; AUD 60,000 - 75,000; Full time

Benefits offered by this job

Competitive pay

Orientation program

Career growth

Job summary

Aegis Shoreline is seeking an Administration Officer to support reception, rostering, admissions, and other operational duties under the guidance of the Facility Manager. The role is based at Aegis Shoreline, a coastal facility located in North Coogee, WA, offering a collaborative team environment.

Join Aegis Aged Care, a long-standing leader in WA aged care, providing care across 29 facilities with a strong commitment to staff development and ongoing training.

Qualifications

• Experience with rostering practices and systems.
• Payroll experience preferred but not essential.
• Experience in front-facing administration/reception in a fast-paced environment.
• Passion for delivering quality customer service and strong relationship building.
• High levels of accuracy and data entry skills.
• Intermediate skills in Microsoft Office suite.

Responsibilities

• Provide a professional and friendly reception to residents, families, visitors and staff.
• Create and maintain fortnightly rosters for staff and manage rosters and shift allocations.
• Handle sick leave management, parental leave and shift swaps.
• Assist with payroll preparation and ensure compliance in daily operations.
• Perform general administrative duties including filing, archiving and onboarding/offboarding.
• Support the Facility Manager and senior staff with ad hoc tasks.

Skills

Roster management

Payroll experience

Front-facing administration

Customer service

Data entry

MS Office

Job description

Full-time Role (Monday to Friday)

We are seeking an enthusiastic and positive Administration Officer to join our Shoreline team. This role involves supporting reception, rostering, admissions, and other operational duties as directed by the Facility Manager, while contributing effectively within a team environment.

About the Facility

Aegis Shoreline is in truly a unique location, adjacent to the beach and overlooking picturesque Cockburn Sound.
It provides a beautiful panorama of Garden, Carnac and Rottnest Islands with many bedrooms, lounges and sitting areas having ocean views where the sunset can be enjoyed, every day.

Located in the rapidly developing Shoreline Estate in the suburb of North Coogee, just south of Fremantle City, Aegis Shoreline is readily accessible from Cockburn Road and offers easy access to the Fremantle Region and all nearby services.

As an integral part of the team, you will:

1. Provide a professional and friendly reception to our residents, families, visitors, and staff.


2. Create and maintain fortnightly rosters for staff, managing master rosters, daily allocation sheets and offering all shifts out, covering sick calls etc. that meet all service delivery requirements within the facility.


3. Sick Leave Management, Parental Leave, Shift Swaps, Permanent Shift Changes for TCP Staff.


4. Undertake essential administrative functions such as rostering, payroll preparation, compliance, and interacting with all staff.


5. Perform general administrative duties such as filing, archiving, staff onboarding offboarding and other duties as directed by the Facility Manager.


6. Managing agency staff.


7. Scheduling of students across the facility during placements.


8. Assist the Facility Manager and other senior staff with tasks as required.

About Aegis

The Aegis Aged Care Group has been providing quality care services to West Australians for over 40 years. We are committed to excellence through imagination and innovation, providing a quality life for those who live in one of our 29 Care Facilities in WA. Aegis is our State’s largest Residential Aged Care Provider employing over 5000 staff.

Our culture of coaching and continuous improvement means not only will you get to work in a challenging and rewarding environment, but also within a company that fosters the growth of all employees.

While working at Aegis, we will provide you with a range of benefits including:

• Competitive rates of pay.


• Comprehensive orientation program


• Ongoing training and opportunities for career growth.

Requirements of the role

• Extensive knowledge of rostering practices and systems and strong problem-solving ability.


• Payroll experience preferred but not essential


• Experience in front-facing administration/reception in a fast-paced, dynamic environment.


• Passion for delivering quality customer service and excellent relationship building skills.


• High levels of accuracy and data entry skills.


• Intermediate computer skills including Microsoft Office suite.


• Aged Care Experience desirable but not essential.