Administration Officer

Montgomery homes; Hawkesbury; On-site; AUD 39,000 - 55,000; Part time

Benefits offered by this job

Free on-site parking

Retail discounts

Job summary

Montgomery Homes, a leading residential builder, seeks an Administration Officer for our Sydney office in Vineyard NSW. The role is part-time (3 days per week) and involves coordinating with certifiers, contractors and internal teams to support pre-construction activities.

The ideal candidate will have proven administrative skills, strong communication, and a proactive approach to problem solving. Experience in construction admin is highly desirable and you will work within a collaborative,

Qualifications

• Previous experience in a similar administrative role is desirable.
• Strong communication skills, both verbal and written.
• Excellent organisational abilities with the ability to manage multiple deadlines.

Responsibilities

• Lodging and receiving CDs and DAs with council communications.
• Lodging and receiving supplementary approvals.
• Lodging and receiving supplementary reports (stormwater, Geotech, landscape, arborist).
• General administrative tasks to support the pre-construction team.
• Identify and implement process improvements to boost efficiency.

Skills

Excellent communication

Organisational skills

Proactive problem solving

Independent work

Tools

Microsoft Office

Database management systems

Job description

Montgomery Homes is a leading residential home builder dedicated to building beautiful homes for level and sloping sites across Newcastle, the Hunter, Central Coast, Sydney and Wollongong for more than 35 years. With over 300 thoughtfully designed home plans, an extensive display home network and a reputation for quality, innovation and customer service, Montgomery Homes builds hundreds of homes throughout NSW every year and continues to go from strength to strength.

Known for delivering exceptional homes and outstanding customer experiences, Montgomery Homes is equally committed to creating a workplace where people thrive. Join a passionate and inclusive team that encourages diverse thinking, values collaboration, and provides an engaging environment where your contribution truly matters.

About the role:

As an Administration Officer you will be completing a variety of general administration duties with the planning and overall pre-construction team. Additionally, you will be responsible for facilitating communication and coordination with certifiers, external contractors and internal departments. The ideal candidate will possess excellent administrative skills, strong communication abilities, and a proactive approach to problem-solving.

This is a part time position (3 days per week) based at the Montgomery Homes Sydney office located in Vineyard NSW.

Key tasks will include:

• Lodging and Receiving CDCs and DA’s: Manage the process of lodging and receiving Complying Development Certificates (CDCs) and Development Applications (DA’s), ensuring all communication and requested documents are issued to certifiers and council’s efficiently.
• Lodging and Receiving Supplementary Approvals: Manage the process of obtaining supplementary approval’s including water board approval, Mines Subsidence approval, developer approvals etc.
• Lodging and Receiving Supplementary Reports: Manage the process of obtaining supplementary reports including stormwater designs, Geotech reports, landscape designs, arborist reports etc.
• General Administrative Tasks: Perform various administrative duties to support the efficient operation of the pre-construction team.
• Continuous Improvement: Identify opportunities to streamline administrative processes and improve efficiency within the development department. Proactively suggest and implement solutions to enhance workflow and productivity.

About you:

• Previous experience in a similar administrative role, particularly within the construction industry, is highly desirable.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with database management systems.
• Excellent organisational skills with the ability to prioritise tasks and manage multiple deadlines effectively.
• Strong communication skills, both verbal and written, with the ability to interact professionally with internal and external stakeholders.
• Proactive problem-solving abilities and a demonstrated commitment to providing exceptional customer service.
• Ability to work independently with minimal supervision and collaborate effectively within a team environment.

Why Montgomery Homes?

• Work alongside passionate, talented professionals who genuinely support one another's success.
• Be part of an award-winning company with a reputation for delivering exceptional homes and customer experiences.
• Enjoy a positive team culture that fosters collaboration, continuous learning, and career development.
• Free on-site or nearby street parking
• Access exclusive discounts at some of Australia’s favourite retailers and lifestyle services such as Harvey Norman, JB HI-FI, Big W, Airbnb, gyms and many more.