Administration Officer

Peter Warren Automotive Holdings Ltd.; City of Melbourne; On-site; AUD 60,000 - 80,000; Full time

Benefits offered by this job

Employee discount programmes

Wellbeing initiatives & EAP

Paid parental leave

Job summary

Penfold Motor Group, part of Peter Warren Automotive Holdings, is seeking an Administration Officer to join the Finance team in Melbourne. You will support end-to-end administration of vehicle sales and financial transactions, ensuring accuracy, compliance and timely processing in a fast-paced automotive environment.

You'll bring 2+ years in administration or accounts, with strong numerical accuracy and excellent organisational skills.

Qualifications

• 2+ years’ experience in administration, accounts or a similar role.
• Dealership and vehicle sales administration experience highly regarded.
• Strong numerical accuracy, attention to detail and reconciliation skills.
• Excellent organisation, time management and prioritisation abilities.

Responsibilities

• Process vehicle sales administration and related documentation.
• Maintain accurate dealership records and financial systems.
• Handle bailment, warranty and sales commission administration.
• Process payments and perform banking, EFTPOS and reconciliations.
• Investigate discrepancies and ensure correct financial allocations.
• Provide efficient administrative support while improving processes and compliance.

Skills

Excel

Office Suite

Problem Solving

Stakeholder Mgmt

Tools

Financial Systems

Job description

Be the Organisational Force Behind Our Finance Team

Are you an organised and detail-driven administrator with a strong eye for numbers? Penfold Motor Group is looking for an Administration Officer to join our Finance team and play a key role in keeping our dealership operations running smoothly.

This is a great opportunity to bring your administration and finance skills into a fast-paced automotive environment, where accuracy, organisation and attention to detail make a real difference.

About the Role

As an Administration Officer within our Finance team, you'll support the end-to-end administration of vehicle sales and financial transactions. From processing vehicle deals and manufacturer invoices to reconciliations, commissions and warranty administration, you'll play an integral role in ensuring our financial and dealership processes are accurate, compliant and completed on time.

Key Responsibilities

• Process vehicle sales deals, manufacturer invoices and related documentation.
• Maintain accurate sales registers, dealership records and financial systems.
• Process bailment, warranty and sales commission administration.
• Process payments and complete banking, EFTPOS and account reconciliations.
• Investigate discrepancies and ensure accurate financial allocations.
• Provide efficient administrative support while improving processes and compliance.

About You

You'll be a proactive and organised administration professional who enjoys working with numbers, solving problems and keeping things running smoothly behind the scenes.

You'll Bring

• 2+ years’ experience in administration, accounts or a similar role.
• Dealership and vehicle sales administration experience highly regarded.
• Strong numerical accuracy, attention to detail and reconciliation skills.
• Excellent organisation, time management and prioritisation abilities.
• Strong Excel, Microsoft Office and financial systems knowledge.
• Excellent communication, problem-solving and stakeholder management skills.

Why Join Us?

• Employee discounts, vehicle benefits and exclusive retail offers.
• Access to wellbeing initiatives and Employee Assistance Program (EAP).
• Paid parental leave.
• Join a well-established automotive group with a strong reputation.
• Work alongside an experienced and supportive Finance team.
• Genuine career progression opportunities across Peter Warren Automotive Holdings.
• Work in a fast-paced role where your contribution has a direct impact.
• Build valuable experience across automotive sales, finance and administration.

About Penfold Motor Group

Penfold Motor Group is proudly part of Peter Warren Automotive, one of Australia's largest and most respected automotive dealer groups.

As part of our team, you'll have the stability and opportunities of a major automotive group while working within a supportive dealership environment. We invest in our people through career development, ongoing training and genuine opportunities for progression.

Ready to Make an Impact?

If you're detail-oriented, commercially minded and ready to take the next step in your administration career, we'd love to hear from you.