Administration Officer

Sunshine Coast Mazda; Maroochydore; On-site; AUD 55,000 - 70,000; Full time

Benefits offered by this job

Competitive salary

Work-life balance

Employee discounts on Mazda vehicle &*

Development opportunities

Job summary

Sunshine Coast Mazda is seeking an Administration Officer to support day-to-day financial and administrative operations in our Maroochydore dealership. Reporting to the Financial Controller, you will ensure accuracy and timeliness of processes while contributing to a positive team environment.

Key duties include reconciliations, invoicing, debtor management and assisting with onboarding and general administration. Automotive experience is advantageous, and a collaborative culture is offered.

Qualifications

• Experienced in accounts, finance or administration.
• Accurate and detail-focused – you take pride in the numbers.
• Organised, reliable and able to manage deadlines.

Responsibilities

• Complete daily, weekly and monthly bank, debtor, suspense and general ledger reconciliations.
• Process vehicle deals and maintain saleslog records.
• Monitor debtor accounts and issue statements.
• Prepare floorplan reconciliation reports and assist with CTP processing.
• Raise invoices for rentals, utilities, insurance and miscellaneous items.
• Process credit applications, new accounts, petty cash and gifts.
• Maintain financial records and assist with archiving.
• Assist with inductions, uniforms and office supplies.
• Support Accounts Payable and Receivable functions.

Skills

Accounts

Finance

Administration

Attention to detail

Organised

Communication

Team player

Reliability

Job description

Sunshine Coast Mazda is a family-owned automotive dealership that has proudly represented Mazda on the Sunshine Coast for over 20 years. Located in our modern, purpose-built dealership in Maroochydore, we are committed to delivering exceptional customer service while creating a supportive, professional and enjoyable workplace.

Are you an organised, switched-on accounts professional who enjoys variety and taking ownership of your work?

We are looking for an Administration Officer to join our team in a hands-on role supporting the day-to-day financial and administrative operations of the business.

Reporting to the Financial Controller, you will play an important role in ensuring our financial and administrative processes are accurate, efficient and completed on time.

Key responsibilities

Complete daily, weekly and monthly bank, debtor, suspense and general ledger reconciliation.

Process new, used and wholesale vehicle deals and maintain and update accurate saleslog records.

Monitor and follow up outstanding debtor accounts and issue debtor statements.

Prepare floorplan reconciliation reports and assist with CTP processing.

Prepare and issue rental, utility, insurance and miscellaneous invoices.

Process credit applications, new accounts, petty cash and gift vouchers.

Maintain accurate financial records, including deal and document archiving.

Assist with employee inductions, uniforms and general administrative requirements.

Order and maintain office and EFTPOS supplies as required

Supporting Accounts Payable and Accounts Receivable functions

Other general administration duties as required.

What we're looking for

We’re looking for someone who is:

Experienced in accounts, finance or administration.

Accurate and detail-focused – you take pride in getting the numbers right.

Organised and reliable – you can manage deadlines and competing priorities.

Proactive – you see what needs to be done and get on with it.

A great communicator – you’re confident dealing with customers and colleagues.

A team player – you’re happy to pitch in and support others.

Reliability and punctuality with a strong work ethic

Experience within the automotive industry is advantageous

What we offer

At Sunshine Coast Mazda, you’ll be joining a professional, supportive and close-knit team where your contribution is valued.

We offer:

A competitive salary package commensurate with experience.

A varied role with the opportunity to develop your accounting and administration skills.

A positive workplace culture that values teamwork and employee wellbeing.

A strong focus on work-life balance.

Employee benefits and discounts on Mazda vehicles and services.

The opportunity to be part of an established and respected family-owned dealership.

About us

At Sunshine Coast Mazda, we believe our people are an important part of our success. We take pride in creating a workplace where our team feels supported, valued and part of something bigger.

This is more than just an administration role - it’s an opportunity to become an integral part of a successful dealership and work alongside a team that genuinely enjoys what they do.

If you’re looking for a varied role, a supportive team and an opportunity to make a real contribution, we’d love to hear from you.