Administration Support – Dealership Operations

JLS Enterprises; Ballarat; On-site; AUD 52,000 - 68,000; Full time

Benefits offered by this job

Free staff parking

Dealership systems training

Mercedes-Benz brand training

Career progression opportunities

Job summary

Mercedes-Benz Ballarat is seeking an organised and proactive Administration Support professional to join our dealership operations. This role focuses on day-to-day administrative tasks, data entry, and maintaining accurate records across customer, vehicle and dealership systems.

You will support accounts administration, stock management, reporting, and cross-department coordination while ensuring confidentiality and high-quality standards.

Qualifications

• Highly organised with strong administrative skills.
• Accurate and attentive to detail.
• Comfortable managing multiple tasks and competing priorities.
• Confident working independently and as part of a team.
• Comfortable working across different departments.
• Proactive and willing to identify where assistance is required.
• Strong written and verbal communication skills.
• Confident using computers and learning new systems.
• Professional and discreet when handling confidential information.
• Reliable and able to complete tasks within required timeframes.

Responsibilities

• Provide day-to-day administrative support across the dealership.
• Data entry and maintaining accurate customer, vehicle and dealership records.
• Preparing correspondence, reports and documentation.
• Managing electronic documentation and dealership records.
• Assisting with new and used vehicle stock administration.
• Supporting invoice, receipt and general accounts administration.
• Assisting accounts payable and accounts receivable when required.
• Preparing supporting documentation for reconciliations.
• Maintaining information across dealership and Mercedes-Benz systems.
• Assisting with reporting and information gathering.
• Liaising with departments to ensure timely completion of tasks.
• Providing back-up Front of House support when required.
• Assisting dealership management with general administrative tasks.

Skills

Organised

Attention to detail

Multitasking

Independent work

Team player

Proactive

Communication

Computers

Microsoft Outlook

Microsoft Word

Microsoft Excel

Discretion

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Administration Support – Dealership Operations

Mercedes-Benz Ballarat is looking for a highly organised, accurate and proactive person to join our team in an Administration Support – Dealership Operations role.

This is a varied, primarily back‑of‑house position providing administrative support across different areas of our dealership. It would suit someone who enjoys being organised, working with detail and helping a busy team keep things running smoothly.

No two days will necessarily be the same, with the opportunity to gain experience across a broad range of dealership operations.

About the role

• Providing day‑to‑day administrative support across the dealership
• Data entry and maintaining accurate customer, vehicle and dealership records
• Preparing correspondence, reports and documentation
• Managing electronic documentation and dealership records
• Assisting with new and used vehicle stock administration
• Supporting invoice, receipt and general accounts administration
• Assisting with accounts payable and accounts receivable administration where required
• Preparing supporting documentation for reconciliations
• Maintaining information across dealership and Mercedes-Benz systems
• Assisting with reporting and information gathering
• Liaising with different departments to ensure documentation and information is completed within required timeframes
• Providing back‑up Front of House support when required
• Assisting dealership management with general administrative tasks

About you

• Highly organised with strong administrative skills
• Accurate and attentive to detail
• Comfortable managing multiple tasks and competing priorities
• Confident working independently and as part of a team
• Comfortable working across different departments
• Proactive and willing to identify where assistance is required
• A strong written and verbal communicator
• Confident using computers and learning new systems
• Experienced with Microsoft Outlook, Word and Excel
• Professional and discreet when handling confidential information
• Reliable and able to complete tasks within required timeframes

Previous experience in administration, accounts, automotive administration or a similar support role would be highly regarded.

Automotive dealership experience would be an advantage, but is not essential.

What we offer

• A modern prestige automotive dealership environment
• Monday‑to‑Friday working week
• Free all‑day staff parking
• Training in dealership systems and processes
• Mercedes‑Benz brand‑specific training
• A varied and engaging role
• Exposure to multiple areas of dealership operations
• Opportunities to broaden your administration skills
• Career advancement opportunities based on performance and demonstrated capability

Interested?

If you’re an organised and dependable administrator who takes pride in accuracy and enjoys being part of a busy team, we’d love to hear from you.