Administration Officer

Eagers Automotive; City of Brisbane; On-site; AUD 60,000 - 80,000; Full time

Benefits offered by this job

Exclusive discounts

Employee Assistance Program

Novated leasing options

Vehicle purchase pricing

Job summary

BYD Ipswich is seeking an Administration Officer to support a busy dealership team, with a focus on accuracy and efficiency in day-to-day operations.

You will process vehicle documentation, registrations and stock movements, maintain records and assist with invoicing, while coordinating communications with customers and suppliers in a fast-paced environment.

Flexible workplace, supportive team, and opportunities to grow within a dynamic automotive brand.

Qualifications

• Previous administration experience, ideally within the automotive industry.
• Strong organisational skills and exceptional attention to detail.
• Experience with stock control, inventory management or vehicle administration.
• Excellent communication and interpersonal skills.
• Strong computer skills, including Microsoft Office.
• The ability to manage competing priorities and meet deadlines.

Responsibilities

• Processing vehicle sales and delivery documentation.
• Managing registrations, compliance and related paperwork.
• Maintaining accurate dealership records and databases.
• Assisting with accounts administration and invoice processing.
• Coordinating customer and supplier communications.
• Providing general administrative and reception support.
• Managing vehicle stock control, including vehicle receipting, stock movements and inventory records.
• Working closely with the sales and management teams to ensure smooth dealership operations.

Skills

Administration

Stock control

Communication

Attention to detail

Prioritisation

Tools

Microsoft Office

Job description

BYD Ipswich represents one of the world's fastest-growing automotive brands, specialising in innovative electric vehicles and exceptional customer experiences. As our dealership continues to grow, we are seeking an organised and detail-oriented Administration Officer to support our busy team.
This is an excellent opportunity for someone who enjoys variety in their day, takes pride in accuracy, and thrives in a fast-paced environment.

About the Role

As an Administration Officer, you will play an important role in supporting the day-to-day operations of the dealership. You will work across a range of administrative functions while ensuring documentation, records and vehicle inventory are maintained accurately.
Key responsibilities include:

• Processing vehicle sales and delivery documentation
• Managing registrations, compliance and related paperwork
• Maintaining accurate dealership records and databases
• Assisting with accounts administration and invoice processing
• Coordinating customer and supplier communications
• Providing general administrative and reception support
• Managing vehicle stock control, including vehicle receipting, stock movements and inventory records
• Working closely with the sales and management teams to ensure smooth dealership operations

About You

To be successful in this role, you will have:

• Previous administration experience, ideally within the automotive industry
• Strong organisational skills and exceptional attention to detail
• Experience with stock control, inventory management or vehicle administration highly regarded
• Excellent communication and interpersonal skills
• Strong computer skills, including Microsoft Office
• The ability to manage competing priorities and meet deadlines
• A proactive approach and positive attitude

Why Join BYD Ipswich

BYD Ipswich is an exciting and growing dealership that offers the opportunity to be part of the future of automotive retail. You'll join a supportive team environment where your contribution is recognised and valued.

• Unlock exclusive discounts that support your health and wellbeing, from fitness memberships to insurance savings.
• Access confidential support through our Employee Assistance Program, ensuring your peace of mind.
• Enjoy flexible salary packaging options, including novated leasing for your next vehicle.
• Take advantage of special pricing when purchasing your next car, plus ongoing savings on servicing.