Administration Officer

Foundation Civil and Mining; City of Latrobe; On-site; AUD 60,000 - 80,000; Full time

Benefits offered by this job

Flexible Work Hours

Competitive remuneration

Career development opportunities

Job summary

Foundation Civil & Mining Pty Ltd in Loy Yang VIC is seeking an experienced administration professional to support the leadership team. The role includes preparing meeting minutes, maintaining records, and assisting with payroll processing and invoicing, with a focus on accurate data entry and compliance.

Ideal candidates will have proven admin experience, strong attention to detail, and excellent MS Office skills.

Qualifications

• Previous administration experience required.
• Cert III or higher in Business Administration is desirable.
• Experience with payroll and accounts payable is desirable.
• Strong attention to detail and organisational skills.
• Ability to work independently and manage multiple priorities.
• Strong communication and problem-solving skills.
• Positive attitude and team-focused approach.
• Confidence learning new systems.
• Proficient in Microsoft Office Suite (PowerPoint, Word, Excel, Outlook, SharePoint).
• Experience with Employment Hero, Xero and SAP will be advantageous.

Responsibilities

• Provide administrative support to leadership team
• Prepare and distribute meeting minutes
• Support internal auditing, compliance and reporting requirements
• Maintain records, registers, and databases with accurate data entry
• Liaise with internal stakeholders, drivers, customers and suppliers
• Ensure accurate record keeping
• Prepare monthly reports
• Assist with payroll administration processing during peak periods or leave coverage
• Assist with invoice processing

Skills

Attention to detail

Communication

Problem solving

Adaptability

Teamwork

MS Office proficiency

Payroll familiarity

Education

Business Administration Cert III+

Tools

Microsoft Office

Employment Hero

Xero

SAP

Job description

Foundation Civil and Mining – Loy Yang VIC

Key responsibilities

• Provide administrative support to leadership team
• Prepare and distribute meeting minutes
• Support internal auditing, compliance and reporting requirements
• Maintain records, registers, and databases with accurate data entry
• Liaise with internal stakeholders, drivers, customers and suppliers
• Ensure accurate record keeping
• Prepare monthly reports
• Assist with payroll administration processing during peak periods or leave coverage
• Assist with invoice processing

About you

• Previous experience in administration roles (essential)
• Cert III or higher qualification in Business Administration (desirable)
• Experience with payroll and accounts payable processes (desirable)
• Strong attention to detail and organisational skills
• Ability to work independently and manage multiple priorities
• Strong communication and problem-solving skills
• Positive attitude and team-focused approach
• Confidence learning new systems
• Proficient in Microsoft Office Suite (PowerPoint, Word, Excel, Outlook, SharePoint)
• Experience with Employment Hero, Xero and SAP will be advantageous

About us

Foundation Civil & Mining Pty Ltd is a Gippsland based organisation that places a strong emphasis on their people and the community. With values which are focused on customer service, safety, environment, and quality, our organisation continues to grow their projects and client base.

Why Join Us?

• Supportive and collaborative team environment
• Flexible Work Hours
• Competitive remuneration
• Career development and progression opportunities

People with diverse backgrounds and Aboriginal & Torres Strait Islander applicants are encouraged to apply.

Applications close at 5.00pm on Friday 9th October 2026, however applications will be reviewed daily and this may be filled before the closing date.