Senior Executive Assistant

The University of Queensland; City of Brisbane; In loco; AUD 90.000 - 130.000; Tempo pieno

Vantaggi offerti da questo lavoro

Generous leave provisions

17% superannuation

Flexible working arrangements

Health and wellness discounts

Descrizione del lavoro

The University of Queensland is seeking a highly organised Senior Executive Assistant to provide high-level executive support to the Chief Operating Officer (COO) and Deputy COO. In a fast-paced environment, you will manage diaries, travel and meetings, coordinate governance activities, and prepare briefing materials for senior leadership.

The role requires discretion, excellent stakeholder engagement, and the ability to handle sensitive information.

Competenze

• Degree or equivalent experience in administration or executive support.
• Experience providing senior-level executive assistance (diary, email, travel management).
• Excellent organizational and time management skills.
• Strong customer service and interpersonal communication.
• Ability to handle confidential matters with discretion.
• Ability to interpret policies in a complex institution.

Mansioni

• Provide high-level executive support to COO and Deputy COO, incl. diary, travel and meeting coordination.
• Manage day-to-day office operations and support portfolio priorities.
• Prepare briefings, correspondence and executive documents.
• Act as a trusted point of contact, manage stakeholder relationships and enquiries.
• Coordinate committees, meetings, events and engagement activities.
• Support governance, policy compliance and financial administration.

Conoscenze

Executive support

Diary management

Stakeholder engagement

Travel coordination

Governance

Project coordination

Written communication

Discretion & judgement

Customer service

Formazione

Degree or equivalent experience

Descrizione del lavoro

About This Opportunity

We are seeking a highly organised, professional and service-oriented Senior Executive Assistant to provide high-level executive support to the Chief Operating Officer (COO) and Deputy Chief Operating Officer (Deputy COO). Operating within a fast-paced and complex environment, you will play a critical role in supporting the day-to-day operations of the COO portfolio through effective diary management, stakeholder engagement, governance support, project coordination, and the preparation of high-quality correspondence and briefing materials. As a key point of contact for the office, you will provide consistently excellent customer service, engage with people respectfully and professionally, and ensure enquiries are handled responsively and with care. This position requires exceptional judgement, discretion, and the ability to build productive and trusted relationships with senior leaders, as well as colleagues and diverse stakeholders across the University.

Key responsibilities

• Providing high-level executive support to the COO and Deputy COO, including complex diary, travel and meeting coordination.
• Managing the day-to-day operations of the office and supporting portfolio priorities through effective administration and project coordination.
• Preparing briefings, correspondence and other executive documentation, informed by research and analysis where required.
• Acting as a trusted and service-focused point of contact for the office, building positive stakeholder relationships, responding to enquiries promptly and respectfully, and handling sensitive and confidential matters with discretion, empathy and sound judgement.
• Coordinating committees, meetings, events and engagement activities across the portfolio.
• Supporting governance, policy compliance and financial administration activities on behalf of the office.

This is a full-time continuing position at Hew Level 6.

About You

A degree with subsequent relevant experience; or extensive experience and specialist expertise or broad knowledge in administration, business or executive support; or an equivalent combination of relevant experience and/or education/training.

Demonstrated experience providing executive assistance at a senior executive level, including complex diary, email and travel management and the preparation of high-quality correspondence and documents.

Excellent organisational and time management skills, including the ability to prioritise competing work demands and meet deadlines, whilst maintaining accuracy and attention to detail.

Demonstrated commitment to excellent customer service, with highly developed interpersonal, written and verbal communication skills and the ability to engage respectfully, professionally and inclusively with diverse stakeholders. This includes listening carefully, responding constructively to enquiries, managing expectations, exercising judgement about escalation, and ensuring timely and appropriate follow-up.

Strong problem-solving skills and sound judgement, including the ability to resolve issues, redirect enquiries and elevate matters appropriately.

Demonstrated discretion, integrity and sound judgement in managing sensitive and confidential information in a complex executive environment.

Ability to interpret and apply policies and procedures in a complex institution or organisation.

Other Information

Pre-employment checks may include: verification of the right to work in Australia. This may also include checks relating to gender-based violence matters or other integrity and conduct requirements. You must maintain unrestricted work rights in Australia for the duration of this appointment to apply. Employer sponsored work rights are not available for this appointment.

We're dedicated to equity, diversity, and inclusion. We recognise that career pathways and opportunities differ, and encourage applications from candidates who may not meet every criteria but can demonstrate their potential relative to opportunity. We’re also happy to support any accessibility needs throughout the recruitment process. Just let us know how we can help by emailing [e-mail] or calling [phone].

Applications close Sunday 18th October 2026 at 11.00pm AEST (R-69937).

The University of Queensland (UQ) acknowledges the Traditional Owners and their custodianship of the lands on which UQ is situated. We pay our respects to their Ancestors and their descendants, who continue cultural and spiritual connections to Country.

At the University of Queensland, we are proud to be one of Australia’s leading research and teaching institutions, consistently ranking among the top 50 universities worldwide. As a member of the prestigious Group of Eight (Go8) universities, UQ is widely recognised for its intensive focus on research and teaching excellence – evidenced by our numerous accolades including more teaching awards than any other Australian University and reflected in UQ being the number one recipient of ARC Fellowships and Awards nationally across all scheme years (totalling 452 awards worth $339 million). Our state‑of‑the‑art facilities, libraries, and cutting‑edge research centres offer unparalleled opportunities for academic and professional growth. With five faculties, a number of globally recognised research institutes, and over 100 research centres, we attract an interdisciplinary community of more than 7000 staff, supporting more than 55,000 current students from over 137 countries.

UQ values equity, diversity and inclusion and seeks to reflect the broader community by attracting and retaining high-quality staff from a range of backgrounds. Our commitment to equity, diversity and inclusion aims to ensure that everyone at UQ feels valued and empowered to achieve their full potential.

We are particularly interested to hear from people who bring diversity to UQ – whether that be gender identity, LGBTQIA+, cultural and/or linguistic, Aboriginal and/or Torres Strait Islander peoples, or people with a disability.

Whether you are a recent graduate, an Academic, or an experienced professional, UQ offers a wide range of opportunities to help you grow and succeed.

• generous leave provisions
• 17% superannuation
• flexible working arrangements
• health and wellness discounts