Administration Officer

Queensland Government; Cairns Regional; On-site; AUD 60,000 - 70,000; Full time

Job summary

The Queensland Government, Office of the Public Guardian (OPG), is seeking an efficient administrator to support daily operations and safeguard information. You will enter client data, maintain electronic files, and provide software-enabled clerical assistance.

You will coordinate meetings, travel and document preparation, ensuring accurate records and timely responses to internal and external requests while liaising with stakeholders across locations.

Qualifications

• Experience with data entry and maintaining filing systems.
• Proficient in Word, Excel, Outlook and PowerPoint.
• Ability to organise meetings, travel and manage documentation.
• Ability to liaise with stakeholders and maintain positive relationships.

Responsibilities

• Maintain office databases and electronic filing systems.
• Provide administrative support using MS Word, Excel, Outlook and PowerPoint.
• Organise meetings and travel arrangements.
• Prepare forms and documents related to travel, purchasing, personnel and finance.
• Assist with right to information requests and data collation.

Skills

Data entry

MS Office

Administrative support

Stakeholder liaison

Tools

Word

Excel

Outlook

PowerPoint

eDocs

Job description

Our workplaceThe Office of the Public Guardian (OPG) is an independent statutory office established to protect the rights and interests of adults with impaired decision-making capacity, and children and young people in the child protection system and other visitable sites.Join us as we protect, support, advocate, educate and empower, to build a Queensland where our most vulnerable community members can live with dignity.Key responsibilities:- Maintain office database systems including the data entry of client related information onto the system.- Maintain electronic filing system- Provide administrative support using Microsoft Word, eDocs, Excel, Outlook and PowerPoint.- Organise meetings and travel as required.- Prepare various forms and documents relating to travel, purchasing, personnel and finance related matters.- Actively participate in the review and continual improvement of service standards to both internal and external customers.- General office duties including managing Outlook email inboxes, photocopying, mail, minute taking for meetings and assisting with collating information for right to information requests.- Liaise with and maintain positive relationships with internal and external stakeholders.Qualifications and role conditions:Possession of a C class driver's licence is a mandatory requirement for this role, as travel is required to attend meetings and arrange car servicing in a range of locations that are often not accessible by alternative means.Applications to remain current for 12 months.This work is licensed under a Creative Commons Attribution 3.0 Australia License.