Administration Officer

Office of the Public Guardian QLD; Cairns Regional; On-site; AUD 52,000 - 65,000; Full time

Job summary

Office of the Public Guardian QLD – Cairns QLD is seeking an Administration Officer to support the Guardianship program with data entry, filing, and general administrative tasks.

Role involves maintaining databases, coordinating meetings and travel, preparing forms, and liaising with stakeholders. A valid C class driver’s licence is required due to travel to multiple locations. Applications to remain current for 12 months.

Qualifications

• Data entry duties across client records.
• Proficient in MS Office suite (Word, Excel, Outlook, PowerPoint).
• Maintain accurate filing and document control processes.

Responsibilities

• Maintain office database systems including data entry of client information.
• Maintain electronic filing system.
• Provide administrative support using Microsoft Word, eDocs, Excel, Outlook and PowerPoint.
• Organise meetings and travel as required.
• Prepare various forms and documents relating to travel, purchasing, personnel and finance.
• Participate in review and continual improvement of service standards for internal and external customers.
• General office duties including managing Outlook inboxes, photocopying, mail, minute taking and assisting with information for right to information requests.
• Liaise with internal and external stakeholders.

Skills

Data entry

MS Office

Stakeholder liaison

Record keeping

Tools

Microsoft Word

Excel

PowerPoint

eDocs

Job description

Office of the Public Guardian QLD – Cairns QLD

The Administration Officer undertakes administrative duties to support the Guardianship program including the delivery of human resource support, financial, information technology services, case management data input and asset management functions.

The Office of the Public Guardian (OPG) is an independent statutory office established to protect the rights and interests of adults with impaired decision-making capacity, and children and young people in the child protection system and other visitable sites.

Join us as we protect, support, advocate, educate and empower, to build a Queensland where our most vulnerable community members can live with dignity.

Key responsibilities:

• Maintain office database systems including the data entry of client related information onto the system.
• Maintain electronic filing system
• Provide administrative support using Microsoft Word, eDocs, Excel, Outlook and PowerPoint.
• Organise meetings and travel as required.
• Prepare various forms and documents relating to travel, purchasing, personnel and finance related matters.
• Actively participate in the review and continual improvement of service standards to both internal and external customers.
• General office duties including managing Outlook email inboxes, photocopying, mail, minute taking for meetings and assisting with collating information for right to information requests.
• Liaise with and maintain positive relationships with internal and external stakeholders.

Qualifications and role conditions:

Possession of a C class driver's licence is a mandatory requirement for this role, as travel is required to attend meetings and arrange car servicing in a range of locations that are often not accessible by alternative means.

Applications to remain current for 12 months.