Administrative Officer

Queensland Government; Ipswich City; On-site; AUD 55,000 - 75,000; Full time

Job summary

Queensland Government in Ipswich City is seeking an Administrative Officer to deliver efficient clerical support for the centre and assist with day-to-day operations, including minutes, memorandums, reports and correspondence.

You will handle reception duties, manage mail and supplies, maintain filing systems, process HR paperwork, archiving and IOM data, and ensure confidentiality and security of records in a busy government environment.

Qualifications

• Experience in administrative support and clerical tasks.
• Ability to manage confidential information.
• Strong data entry and record-keeping skills.
• Experience with office equipment and technology.
• Excellent reception and communication skills.

Responsibilities

• Provide administrative functions and confidential support for the centre.
• Support staff with memorandums, reports and correspondence.
• Answer enquiries at reception and direct visitors.
• Manage mail and mail register.
• Conduct opening and closing procedures.
• Maintain filing and record systems.
• Ensure security and access to files by staff and approved external agencies.
• Ensure records for IOMs are accurate and current.
• Undertake archiving of files and records in line with legislation.

Skills

Administrative skills

Data entry

Reception duties

Microsoft Office

Record keeping

Tools

Word processing

Spreadsheets

Photocopiers

Printers

Computers

Payroll software

Job description

In this role you will deliver efficient and effective administrative and clerical support for the centre and support the centre's day-to-day operations. This position is required to work as part of an overall administration support team for the centre.The primary accountabilities of the Administrative Officer include:Provide administrative functions and confidential administrative support for the centre including, word processing, data entry, spreadsheets, photocopying, filing activities and taking minutes at various meetingsProvide support to other staff on administrative issues and assist with the preparation of memorandums, reports and correspondenceProvide support and assistance in the use and maintenance of office communication and technology including photocopiers, printers and computersAnswer general enquiries at reception and direct visitors as required, screen telephone calls and redirect enquiries to appropriate areas of the office and AgencyManage mail and mail registerUndertake procurement activities to ensure centre resources are adequate including stationery and miscellaneous office suppliesProcess human resources paperwork including the processing and record keeping of timesheets, leave forms and payroll documentationPerform opening and closing procedureConduct banking as requiredMaintain filing and recording system ensuring the confidentiality of all documentation handledEnsure the security of files and appropriate access to the files by relevant staff and approved external agenciesEnsure records and data for the Integrated Offender Management system (IOMs) are accurate and currentUndertake archiving of files and records in accordance with legislative requirementsThe role description provides the minimum requirements for the role. The incumbent may be required to undertake other duties as required outside of these primary accountabilities.Applications to remain current for 12 months.This work is licensed under a Creative Commons Attribution 3.0 Australia License.