Administration & Marketing Coordinator

Belle Property Commercial Adelaide; Adelaide; On-site; AUD 60,000 - 80,000; Full time

Job summary

You will provide administrative and marketing support, produce marketing materials, manage social media content and media releases, liaise with suppliers, and maintain accurate CRM data. Strong organisational skills and professional communication are essential.

Qualifications

• Experience with administrative and sales processes.
• Proficiency in CRM software management and data entry.
• Familiarity with Canva and Adobe Suite tools is highly desirable.
• Excellent organisational and multi-tasking abilities.
• Professional and confident communication skills.

Responsibilities

• Oversee daily operations of sales and leasing administration, from submission to pre-sale and post-sale processes.
• Provide administrative and marketing support to the Commercial Sales & Leasing Team.
• Assist in producing marketing materials, social media content, media releases, reports and submissions.
• Liaise with external suppliers including signage companies, real estate portals and creative agencies.
• Act as the database 'Master User' for listings, inquiries and contacts.
• Coordinate with vendors, purchasers, landlords, tenants and solicitors to meet deadlines.
• Prepare fortnightly campaign status reports for internal meetings.
• Accurately manage and update the CRM and buyer profiles.

Skills

CRM management

Administrative processes

Social media management

Organization & multitasking

Communication skills

Tools

Canva

Adobe InDesign

Adobe Photoshop

Job description

The Administration & Marketing Coordinator is responsible for providing administrative and marketing support to the Commercial Sales & Leasing Team. This role ensures the smooth operation of sales processes and marketing activities, supporting the team's objectives across a variety of property specialisations, including investment sales, development site sales, commercial leasing, and project marketing.

Key responsibilities

Oversee the daily operations of sales and leasing administration, from submission to pre-sale and pre-lease, to on-market, and post-sale and lease completion processes.

Provide comprehensive administrative and marketing support to a team of agents.

Assist in the production and collation of marketing materials, social media content, media releases, reports, and submissions to a professional standard.

Liaise with external suppliers, including signage companies, real estate portals, and creative agencies.

Serve as the database "Master User," ensuring all listings, enquiries, and new contacts are recorded and updated accurately.

Coordinate with vendors, purchasers, landlords, tenants and solicitors/conveyancers to ensure all pre- and post-sale and leasing deadlines are met.

Prepare fortnightly campaign status reports for internal sales and leasing meetings.

Accurately manage and update the CRM, ensuring buyer profiles, touchpoints and follow-ups are tracked.

About you

A strong understanding of administrative and sales processes, with the ability to implement and follow checklists.

Experience in the property industry is preferred, but not essential

Proficiency in CRM software management and accurate data entry.

Familiarity with Canva and Adobe Suite tools (InDesign, Photoshop) is highly desirable.

Excellent organisational skills, with the ability to multitask, prioritise effectively and work with urgency.

Proactivity, attention to detail and problem-solving capabilities.

Professional and approachable communication skills, including a friendly and confident phone manner.

Knowledge of social media management.

This position provides an opportunity to be part of a dynamic and professional real estate agency, playing a critical role in ensuring client satisfaction and operational success.

Culture & Benefits:
Join a team that values collaboration, support, and growth. We believe in fostering a positive work environment and we prioritise professional development, ensuring our staff feel appreciated and empowered in their roles.