Administration Manager

Hitachi Construction Machinery; City of Launceston; On-site; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Competitive salary

Employee perks program

Career progression

Inclusive culture

Health insurance discount

Referral program

Parental leave

Training & development

Job summary

Hitachi Construction Machinery (Australia) Pty Ltd, Launceston branch, is seeking an Administration Manager to lead branch administration and site services. Reporting to the Branch Manager, you will oversee daily operations, ensure process compliance and support financial activities.

The successful candidate will have proven people leadership, strong organizational and budgeting skills, and a hands-on approach to drive efficiency while maintaining safety and strong stakeholder relationships.

Qualifications

• Proven management and leadership experience leading a small team in administration or similar environment.
• Strong organisational ability with demonstrated administrative experience.
• High attention to detail with budgeting skills.
• Excellent communication and relationship-building abilities.
• Hands-on, proactive, solutions-focused leadership.
• Comfort with multiple systems and processes.

Responsibilities

• Manage branch administration operations to ensure effectiveness, efficiency and cost control.
• Lead the Administration team, ensuring high performance and alignment to branch objectives.
• Monitor Administration Department budgets, track expenditure and address variances.
• Coordinate branch inductions, onboarding activities, training bookings and maintenance of competency records.
• Manage receivables and payables including customer debt follow-up, cash handling, banking, petty cash and account maintenance.
• Support branch auditing, QA processes and ensure compliance with corporate standards.
• Ensure safety and risk management controls are in place, including monthly inspections, observations, toolbox talks and contractor compliance.
• Maintain branch appearance, filing systems, archive processes and support internal and customer events.

Skills

People management

Organisational skills

Budgeting

Communication

Leadership mindset

IT literacy

Tools

MS Office

ERP systems

Job description

About Us

Hitachi Construction Machinery (Australia) Pty Ltd is a leading manufacturer of construction and mining equipment, backed by a strong reputation for quality products, reliable service, and exceptional people.

The Opportunity

Our Launceston branch is seeking a highly organised and proactive Administration Manager to lead branch administration and site services. Reporting to the Branch Manager, you will lead day-to-day administrative operations, ensure compliance with company processes, and support key financial and site-based activities.

Key Responsibilities Include:

• Manage branch administration operations to ensure organisational effectiveness, efficiency and cost control
• Lead the Administration team, ensuring high performance, development, and alignment to branch objectives
• Monitor Administration Department budgets, track expenditure and work with department managers to address variances
• Coordinate branch inductions, on-boarding activities, training bookings and maintenance of competency records
• Manage receivables and payables including customer debt follow-up, cash handling, banking, petty cash and account maintenance
• Support branch auditing, QA processes and ensure compliance with corporate standards
• Ensure safety and risk management controls are in place, including monthly inspections, observations, toolbox talks and contractor compliance
• Maintain branch appearance, filing systems, archive processes and support internal and customer events

To be successful in this role, you will have:

• Proven management and leadership experience leading a small team within administration or a similar environment
• Strong organisational ability and demonstrated administrative experience
• High attention to detail with strong financial awareness and budgeting skills
• Excellent communication skills and the ability to build strong internal and external relationships
• Demonstrated leadership qualities with a proactive, solutions-focused mindset and hands-on approach
• Strong computer literacy and ability to manage multiple systems and processes

Hitachi Benefits - What's on Offer

• Competitive Salary Package: Attractive base salary + super + biannual bonuses
• Exclusive Employee Perks: Access to our Employee Orange Benefits Program, offering discounts on a wide range of everyday goods and services
• Career: Permanent full-time role with a globally recognised OEM, providing stability and long-term career growth
• Supportive & Inclusive Culture: Work with approachable leaders who value your ideas, encourage innovation, and support your success
• Health & Wellbeing: Discounted Medibank health insurance plus access to our Employee Assistance Program (EAP) for you and your family
• Refer & Be Rewarded: Earn cash rewards through our Employee Referral Program when you successfully refer a friend
• Family-First Benefits: Paid parental leave policy to support you and your family during life’s important moments
• Learning & Development: OEM-led training, continuous upskilling, and genuine opportunities for career progression within the business

Here at Hitachi, we believe that success comes from the partnership of our market-leading products and the quality of our people. We are an equal opportunity employer, do not discriminate and wholeheartedly value diversity at our company.

As part of our recruitment process, successful candidates may be required to undergo background checks, including (but not limited to) criminal history record checks and employment medical assessments.