Administration &Finance Assistant

Harrybilt Engineering; Ballarat; On-site; AUD 55,000 - 75,000; Full time

Job summary

Harrybilt Engineering in Ballarat is seeking an Administration & Finance Assistant to support reception, administration and accounts functions. You will be the welcoming face of the business and help keep day-to-day operations running smoothly.

The role offers learning opportunities across accounts, payroll, and coordination, with a supportive team and training to grow into finance or HR pathways. Flexible and inclusive workplace with doors open for diverse applicants.

Qualifications

• Demonstrated experience in administration, reception or accounts is desirable.
• Basic computer skills and willingness to learn new systems.
• Proficiency with Microsoft Office suite (Word/Excel/Outlook).
• Ability to manage multiple tasks and stay organised.

Responsibilities

• Answer and direct phone calls.
• Welcome visitors and clients to the office.
• Manage emails, mail and deliveries.
• Data entry and general office administration.
• Process supplier invoices and create purchase orders.
• Onboard and manage supplier accounts.

Skills

Organisation

Communication

Teamwork

Attention to detail

Learning ability

Tools

Microsoft Office

MyOb

Job description

Are you organised, friendly and looking for a role where you can make a real difference each day?

Whether you're returning to the workforce after raising a family, starting your career, looking for a career change, or bringing years of administration and finance experience, we'd love to hear from you.

We know that skills can be learned, so if you're enthusiastic, willing to learn, and enjoy being part of a supportive team, we encourage you to apply.

About the role

As our Administration & Finance Assistant, you'll be at the heart of our business operations. This varied role combines reception, administration and accounts support, ensuring our office runs smoothly while providing excellent service to customers, suppliers and our team. You'll be the welcoming face of Harrybilt, helping coordinate day to day activities and supporting our finance and administration functions.

Key responsibilities

• Answer and direct phone calls
• Welcome visitors and customers
• Manage incoming emails, mail and deliveries
• Filing, data entry and general office administration
• Ordering office supplies and managing office amenities
• Managing team events, staff functions and workplace initiatives
• Supporting various departments with administrative tasks
• Managing Safety Culture/Mitti – a workplace improvement platform
• Processing supplier invoices and statements
• Creating purchase orders
• On boarding and managing supplier accounts

As you grow in the role, you'll have opportunities to expand your skills and gain experience in:

• Accounts receivable
• Payroll administration
• Recruitment coordination & support

About you

• Enjoys helping people and being part of a team
• Is organised and pays attention to detail
• Communicates confidently and professionally
• Can manage multiple tasks and priorities
• Has basic computer skills and is comfortable learning new systems
• Has experience with Microsoft Office (Word, Outlook and Excel)
• Has administration, reception or accounts experience (desirable but not essential)
• Accounting Software experience, such as MyOb, is advantageous but not essential

We Welcome Diverse Applicants

• Parents returning to work after raising children
• School leavers and young people starting their career
• Experienced administration and finance professionals
• Career changers looking for a new opportunity

About us

Harrybilt Engineering is a proudly Australian manufacturing and engineering company specialising in road rail vehicles, excavators, trailers and rail maintenance equipment. We are known for our commitment to quality, innovation and teamwork.

Why Join Harrybilt?

• Supportive and welcoming team culture
• Flexible and inclusive workplace
• Variety in your day to day work
• Training and development opportunities
• Career progression into finance and HR
• A workplace that values teamwork, respect and community involvement

If you're looking for a workplace where you'll be supported, valued and given opportunities to grow, we'd love to meet you.