Administration Coordinator – Electrical Warehouse & Fleet

EEHA Automation; Cleveland; On-site; AUD 55,000 - 75,000; Full time

Job summary

EEHA Automation is seeking an organised Administration Coordinator to support the Electrical Department in Brisbane. The role covers warehouse, fleet, asset management and compliance, ensuring field teams have materials, vehicles and documentation to work safely and efficiently.

You will coordinate onboarding, trainings, stock control and admin tasks, reporting to the Electrical Manager. A hands-on, proactive approach is essential in this growing, Australian-owned company.

Qualifications

• 3+ years in warehouse, stores, workshop or fleet administration.
• Strong organisational and time management skills.
• Experience with inventory and stock control.
• Experience with goods receipting and dispatch.
• Proficiency with ERP systems and MS Office.

Responsibilities

• Raise and track purchase orders in Dynamics 365 BC.
• Receive, check and receipt incoming goods.
• Coordinate vehicle servicing, registrations and inspections.
• Maintain stock levels, locations and inventory records.
• Provide admin support including onboarding and calendars.

Skills

Warehouse administration

Stock control

ERP: Dynamics 365

Organisational skills

Attention to detail

Documentation & records

Education

Year 12

Certificate III/IV in Business Admin/Logistics

Forklift licence desirable

Tools

Microsoft Dynamics 365 Business Central

Microsoft Office

SharePoint

Teams

Inventory management software

Job description

Administration Coordinator – Electrical Warehouse & Fleet

Administration Coordinator – Warehouse & Fleet

Keep the warehouse, fleet and field teams moving

Full-time Brisbane-based role supporting EEHA Automation’s growing Electrical Department

Take ownership of warehouse, stock, fleet, plant and asset compliance

Coordinate onboarding, inductions, training records and department administration

Work across Microsoft Dynamics 365 Business Central, SharePoint, Teams and compliance systems

Join an Australian-owned engineering business focused on Safety, Empowerment, Accountability, Integrity and Innovation

About EEHA Automation

EEHA Automation is an Australian-owned engineering business that delivers automation, electrical, and technology solutions to industrial clients.

Our vision is “Empowering Industries through Automation Excellence”, supported by a commitment to meticulous engineering, cutting-edge technology and investing in our people and relationships.

As our business continues to grow, we are looking for an organised and proactive Warehouse, Fleet & Administration Coordinator to support the day-to-day operations of our Electrical Department.

About the Role

This hands-on, varied role combines warehouse coordination, fleet and asset management, compliance, and administration.

You will play an important part in ensuring our field and project teams have the materials, equipment, vehicles, documentation and support they need to get the job done safely and efficiently.

Reporting to the Electrical Manager, you will be responsible for:

Warehouse & Stock Control

Raise and track purchase orders using Microsoft Dynamics 365 Business Central

Receive, check and receipt incoming goods

Prepare outgoing freight and associated documentation

Maintain stock levels, storage locations and inventory records

Issue materials to projects and ensure costs are allocated correctly

Conduct cycle counts and stocktakes

Investigate stock variances and manage obsolete or slow-moving stock

Maintain warehouse and workshop housekeeping and organisation

Coordinate servicing, registration, inspections and charging of vehicles and mobile plant

Manage compliance testing for electrical equipment, lifting gear, fire equipment and other assets

Maintain vehicle, asset, equipment, fire and first aid registers

Manage hazardous substance storage and SDS records

Coordinate asset allocation, replacement and disposal activities

Administration & Compliance

Coordinate onboarding for new employees, including systems access, uniforms, equipment and inductions

Manage client site induction requests and contractor management platforms

Coordinate external training and maintain training records and competency matrices

Prepare and maintain SWMS documentation

Maintain on-call rosters and after-hours contact information

Provide administration support including travel, bookings, meetings and department calendars

Manage office consumables and uniforms

Conduct WHS office inspections and maintain compliance documentation

About You

We are looking for someone organised, methodical, and comfortable taking ownership of a broad range of responsibilities.

You will ideally have:

3+ years' experience in warehouse, stores, workshop or fleet administration

Strong organisational and time management skills

Excellent attention to detail

Experience with inventory and stock control

Experience with goods receipting and dispatch

Strong record-keeping and document control skills

The ability to liaise confidently with suppliers, internal teams and client representatives

Experience using Microsoft Dynamics 365 Business Central or a similar ERP

Proficiency with Microsoft Office, SharePoint and Teams

The ability to work independently and meet deadlines

Experience within a wholesale electrical, trade or construction environment would be highly regarded, as would familiarity with systems such as MyOsh. A trade qualification is not required.

Qualifications & Licences

Year 12 completion

Current Australian Driver's Licence mandatory

Forklift licence (LF) highly desirable, or willingness to obtain one

Certificate III or IV in Business Administration, Warehousing Operations or Logistics would be advantageous

What We’re Looking For

You will be someone who takes initiative, solves problems and keeps things moving. You will need to be comfortable working across different teams, adapting to changing priorities and maintaining accurate records.

Most importantly, you will share EEHA's commitment to safety, quality, teamwork, accountability and continuous improvement.

What’s On Offer

Full-time | Brisbane | 38 hours per week + reasonable overtime

This is an opportunity to become an important part of a growing engineering business, with a role that offers genuine variety and responsibility across warehouse, fleet, assets, compliance and administration.

If you are an experienced administrator who enjoys being organised, solving problems and supporting a busy operational team, we would like to hear from you.