Administration Coordinator

Silver & Young; Sydney; On-site; AUD 60,000 - 76,000; Full time

Benefits offered by this job

Competitive remuneration

Professional development

Career progression

Collegial team atmosphere

Work-life balance

Staff discounts

Workplace support initiatives

Job summary

Silver & Young is seeking an Administration Coordinator to join our Liverpool NSW office on a full-time basis. You will support daily administrative functions, coordinate client onboarding, manage scheduling, correspondence, and record-keeping, and assist management across the organisation.

In this role you’ll maintain filing systems, handle communications, organize meetings and travel, process invoices, and liaise with suppliers.

Qualifications

• Proven experience in an administrative or office management role.
• Proficiency with Microsoft Office Suite and other standard office software.
• Strong organisational and time-management skills with the ability to prioritise multiple tasks.
• Excellent written and verbal communication skills.
• Professional telephone manner and customer service experience.
• Attention to detail and commitment to accuracy in all work.
• Ability to work independently and as part of a collaborative team.
• Reliable, punctual and professional approach to work.
• Experience with office management systems or scheduling software is advantageous.
• A relevant qualification or certification in administration or office management is preferred.

Responsibilities

• Coordinate client onboarding.
• Manage general office administration tasks including scheduling, correspondence, and record-keeping.
• Provide administrative support to management and various departments across the organisation.
• Coordinate office operations and ensure all administrative systems run smoothly.
• Maintain filing systems and databases, both digital and physical.
• Handle incoming and outgoing communications via email, phone and post.
• Organise meetings, events and travel arrangements as required.
• Process invoices, expense claims and other financial documentation.
• Order office supplies and maintain inventory levels.
• Support the reception area and provide customer-facing administrative support.
• Liaise with external suppliers, contractors and service providers.

Skills

Administrative experience

Office management

MS Office

Communication skills

Time management

Customer service

Independent worker

Education

Relevant admin qualification

Certification in administration

Tools

Scheduling software

Job description

Silver & Young is seeking an Administration Coordinator to join our Liverpool NSW office on a full-time basis. This is a pivotal role that ensures the smooth and efficient operation of our administrative functions. As Administration Coordinator, you will provide essential support to our team and management, helping to maintain the organised and productive environment that enables our business to thrive. This role requires a proactive professional who can multitask effectively and take ownership of administrative processes.

What you’ll be doing

• Coordinate client onboarding
• Managing general office administration tasks including scheduling, correspondence, and record-keeping
• Providing administrative support to management and various departments across the organisation
• Coordinating office operations and ensuring all administrative systems run smoothly
• Maintaining filing systems and databases, both digital and physical
• Handling incoming and outgoing communications via email, phone and post
• Organising meetings, events and travel arrangements as required
• Processing invoices, expense claims and other financial documentation
• Ordering office supplies and maintaining inventory levels
• Supporting the reception area and providing customer-facing administrative support
• Liaising with external suppliers, contractors and service providers

What we’re looking for

• Proven experience in an administrative or office management role
• Proficiency with Microsoft Office Suite and other standard office software
• Strong organisational and time-management skills with the ability to prioritise multiple tasks
• Excellent written and verbal communication skills
• Professional telephone manner and customer service experience
• Attention to detail and commitment to accuracy in all workAbility to work independently and as part of a collaborative team
• Reliable, punctual and professional approach to work
• Experience with office management systems or scheduling software is advantageous
• A relevant qualification or certification in administration or office management is preferred

What we offer

• We offer competitive remuneration, opportunities for professional development and career progression, and a collegial team atmosphere.
• We are committed to maintaining a healthy work-life balance and foster a workplace culture where employees feel valued and respected.
• Additional benefits include access to training and development opportunities, staff discounts and a range of workplace support initiatives.

About us

Silver & Young is a professional services firm dedicated to delivering quality outcomes for our clients. We pride ourselves on our client-focused approach, professional excellence and collaborative team environment. Our team is composed of dedicated professionals who share a commitment to integrity, innovation and continuous improvement. We are an inclusive employer and encourage applications from all qualified candidates.