Administration Coordinator

Greenbank State School P&C Association; Logan City; On-site; AUD 43,000 - 47,000; Part time

Job summary

Greenbank State School P&C Association invites an Administration Coordinator for a 12-month fixed-term, part-time role commencing as soon as possible or early November 2026. The position supports a small team, coordinating general administration, payroll information and routine financial data entry while collaborating with the external accountant.

The role requires handling emails, records, agendas and reports for monthly meetings, plus liaison with staff, volunteers and stakeholders.

Qualifications

• Has previous administration, office support or coordination experience.
• Has experience with basic financial administration or bookkeeping.
• Is confident using Microsoft Excel, Word and Outlook.
• Has excellent attention to detail and a high level of accuracy.
• Can manage competing priorities and meet deadlines.
• Has strong written and verbal communication skills.
• Can work independently while contributing positively to a small team.
• Is organised, approachable and professional.
• Has a positive, community-focused approach and enjoys building relationships with a range of stakeholders.
• Has experience with Xero (highly regarded but not essential).
• Holds, or is willing to obtain, a current Blue Card.

Responsibilities

• Managing general administration, emails, correspondence and records.
• Providing administrative support to the P&C Executive and committee.
• Maintaining registers, policies, procedures and organisational documentation.
• Preparing agendas, reports and supporting documentation for meetings.
• Attending monthly P&C meetings (paid attendance, generally held at 6:30pm on the first Tuesday of each month).
• Processing invoices, payments and routine financial data entry.
• Preparing payroll information and supporting documentation for our accountant.
• Liaising with staff, parents, volunteers, suppliers and other stakeholders.
• Supporting fundraising activities, events and community initiatives.
• Assisting with volunteer coordination, rosters and event administration.

Skills

Administration experience

Bookkeeping

Attention to detail

Payroll exposure

Communication

Team collaboration

Tools

Microsoft Excel

Microsoft Word

Outlook

Xero

Job description

Commencement: As soon as possible or early November 2026

Are you an organised, reliable and community-minded administrator looking for a rewarding part-time role?

Greenbank State School P&C Association is seeking an Administration Coordinator to join our team on a 12-month fixed-term contract. This is a varied and rewarding position supporting the operations of the P&C and helping deliver services and opportunities for our school community.

The Position

Minimum 18 hours per week across 3 days (with some flexibility in days and hours)

Term-time contract, with limited paid work required during school holiday periods

$31-$34 per hour, depending on experience, in accordance with the Parents' and Citizens' Associations Award – State 2016 (Clerical and Administrative Stream)

About the role

Our P&C works behind the scenes to support the students, families and staff of Greenbank State School through fundraising, events and the operation of our Tuckshop, Uniform Shop and Gumnut House OSHC. As our Administration Coordinator, you will play an important role in keeping our organisation running efficiently and supporting the administration of our various services and activities. Working closely with the P&C Executive, staff, volunteers, suppliers and external accountant, you will provide administrative support across the P&C and its business units. The role includes routine financial administration and payroll preparation, while our external accountant manages the more complex accounting and compliance functions.

Key responsibilities

• Managing general administration, emails, correspondence and records.
• Providing administrative support to the P&C Executive and committee.
• Maintaining registers, policies, procedures and organisational documentation.
• Preparing agendas, reports and supporting documentation for meetings.
• Attending monthly P&C meetings (paid attendance, generally held at 6:30pm on the first Tuesday of each month).
• Processing invoices, payments and routine financial data entry.
• Preparing payroll information and supporting documentation for our accountant.
• Liaising with staff, parents, volunteers, suppliers and other stakeholders.
• Supporting fundraising activities, events and community initiatives.
• Assisting with volunteer coordination, rosters and event administration.

About you

• Has previous administration, office support or coordination experience.
• Has experience with basic financial administration or bookkeeping.
• Is confident using Microsoft Excel, Word and Outlook.
• Has excellent attention to detail and a high level of accuracy.
• Can manage competing priorities and meet deadlines.
• Has strong written and verbal communication skills.
• Can work independently while contributing positively to a small team.
• Is organised, approachable and professional.
• Has a positive, community-focused approach and enjoys building relationships with a range of stakeholders.
• Has experience with Xero (highly regarded but not essential).
• Holds, or is willing to obtain, a current Blue Card.

Most importantly, we're looking for someone who enjoys being part of a school community and takes pride in supporting the people and programs that help our students thrive. We are a small, passionate team that loves supporting our school community and we're excited to welcome someone who shares our commitment and enthusiasm.

Greenbank State School P&C Association values diversity and welcomes applications from people of all backgrounds and experiences.