Part-Time School Admin & Payroll Coordinator

Greenbank State School P&C Association; Logan City; On-site; AUD 43,000 - 47,000; Part time

Job summary

Greenbank State School P&C Association invites an Administration Coordinator for a 12-month fixed-term, part-time role commencing as soon as possible or early November 2026. The position supports a small team, coordinating general administration, payroll information and routine financial data entry while collaborating with the external accountant.

The role requires handling emails, records, agendas and reports for monthly meetings, plus liaison with staff, volunteers and stakeholders.

Qualifications

• Has previous administration, office support or coordination experience.
• Has experience with basic financial administration or bookkeeping.
• Is confident using Microsoft Excel, Word and Outlook.
• Has excellent attention to detail and a high level of accuracy.
• Can manage competing priorities and meet deadlines.
• Has strong written and verbal communication skills.
• Can work independently while contributing positively to a small team.
• Is organised, approachable and professional.
• Has a positive, community-focused approach and enjoys building relationships with a range of stakeholders.
• Has experience with Xero (highly regarded but not essential).
• Holds, or is willing to obtain, a current Blue Card.

Responsibilities

• Managing general administration, emails, correspondence and records.
• Providing administrative support to the P&C Executive and committee.
• Maintaining registers, policies, procedures and organisational documentation.
• Preparing agendas, reports and supporting documentation for meetings.
• Attending monthly P&C meetings (paid attendance, generally held at 6:30pm on the first Tuesday of each month).
• Processing invoices, payments and routine financial data entry.
• Preparing payroll information and supporting documentation for our accountant.
• Liaising with staff, parents, volunteers, suppliers and other stakeholders.
• Supporting fundraising activities, events and community initiatives.
• Assisting with volunteer coordination, rosters and event administration.

Skills

Administration experience

Bookkeeping

Attention to detail

Payroll exposure

Communication

Team collaboration

Tools

Microsoft Excel

Microsoft Word

Outlook

Xero

Job description

Greenbank State School P&C Association invites an Administration Coordinator for a 12-month fixed-term, part-time role commencing as soon as possible or early November 2026. The position supports a small team, coordinating general administration, payroll information and routine financial data entry while collaborating with the external accountant.

The role requires handling emails, records, agendas and reports for monthly meetings, plus liaison with staff, volunteers and stakeholders.