Administration Assistant - Family Day Care

the Y WA; Perth; On-site; AUD 40,000 - 43,000; Part time

Benefits offered by this job

Salary packaging benefits (up to $18,,

Generous healthcare discounts (up to 8

Refer a friend incentive ($500)

Free parking

Mentorship and professional support

Novated Leasing on offer

Job summary

the Y WA is seeking an Administration Assistant to support our Family Day Care services in Busselton. The role involves coordinating records, assisting educators and families, and handling invoices and reports with a focus on accuracy and confidentiality.

You will work with the Family Resource Centre Manager to deliver friendly, professional service while promoting the Y’s values of Respect, Responsibility, Honesty and Caring.

Qualifications

• Strong administration and customer service skills.
• Excellent communication and attention to detail.
• Ability to multitask and support a busy team environment.
• Proficiency in Microsoft Office; Harmony experience preferred.
• Caring and professional approach reflecting Y values.
• Experience in Family Day Care or childcare sector is advantageous.

Responsibilities

• Provide high-quality administrative support to the Family Resource Centre Manager, acting as the first point of contact for families, educators and the community.
• Manage family and educator records using Harmony.
• Support educators with Child Care Subsidy information and compliance.
• Prepare invoices and reports and maintain accurate documentation.
• Assist with marketing and promotional activities for the service.
• Contribute to a safe, welcoming, and values-driven workplace.

Skills

Administration

Customer Service

Communication

Attention to Detail

multitask

Microsoft Office

Tools

Harmony

Job description

Administration Assistant - Family Day Care

Our Quest
We’re the Y WA, and we believe in the power of inspired youngpeople.
We’re looking for an Administration Officer to permanently join our Family Day Care team in Busselton, on a part time capacity, 3 days a week.

You’ll play a vital role in supporting our Family Day Care operations, ensuring everything runs smoothly behind the scenes while helping educators, families, and children thrive.
But let’s face it, we work to live! Please check out your awesome perks below:
Your Perks

• You’ll be earning $40.49 - $43.42 + 12% Super per annum(pro rata)
• Plus, Salary Packaging Benefits (up to $18,550 per yr)
• Generous corporate healthcare discounts (up to 8%)
• Refer a friend incentive! ($500)
• Genuine mentorship, training, and professional support
• Free parking
• Buy a NEW CAR & save on tax (Novated Leasing on offer)
• Work for a WA based Non-For-Profit making a real difference in our local community with unwavering focus and commitment to safeguarding children

What you’ll be doing

In this role, you’ll provide high-quality administrative support to the Family Resource Centre Manager, acting as the friendly first point of contact for families, educators, and the community. Your responsibilities will include managing family and educator records using systems such as Harmony, supporting educators with Child Care Subsidy information and compliance, preparing invoices and reports while maintaining accurate documentation, assisting with marketing and promotional activities for the service, and contributing to a safe, welcoming, and values-driven workplace.

Working Hours

Monday – 8:30AM till 4:30PM
Tuesday – 8:30AM till 4:30PM
Wednesday – 8:30AM till 4:30PM

You’ll be great in this role if you…

• Have strong administration and customer service skills.
• Have excellent communication and attention to detail.
• Have the ability to multitask and support a busy team environment.
• Have Proficiency in Microsoft Office, and ideally experience with Harmony.
• Have a caring and professional approach that reflects the Y’s values of Respect, Responsibility, Honesty, and Caring.
• Have experience in Family Day Care or the childcare sector is an advantage, but not essential.

Our latest survey results

At the Y WA, we thrive on feedback and deeply value our people’s insights that drive positive change. With 9% growth in employee engagement over the past 12 months, our latest survey shows how our people love our open communication, recognition and the genuine care we provide for their wellbeing. They take pride in knowing their efforts impact our goals and make a real difference in the lives of children and young people. Join us and be part of a team that makes a lasting impact.

Closing date: Wednesday 4th of October, 2026
We may start interviews before the closing date.

At the Y, we are committed to empowering all Children and Young People to feel safe and be safe, at the Y, in their families and in their communities. As such, we ensure that all of our candidates are appropriately screened (including police checks) to make sure that the right people are in the right roles.

To learn more about our screening processes, click here to viewour Safeguarding Children and