Administration Coordinator

Brisbane Automatic Gate Systems; Cleveland; On-site; AUD 70,000 - 90,000; Full time

Job summary

Brisbane Automatic Gate Systems in Cleveland, QLD, is seeking an highly organized Installation Coordinator to manage installation projects from acceptance to completion. This on-site role coordinates technicians, trades, and suppliers to ensure every client enjoys a seamless experience.

You’ll prioritise work, maintain documentation, and communicate clearly with clients and internal teams while keeping deadlines.

Qualifications

• Experience coordinating domestic and commercial installs.
• Experience with simPRO is a plus.
• Strong organisational and communication skills.

Responsibilities

• Plan and schedule installations from start to finish.
• Coordinate technicians, contractors, and suppliers.
• Manage timelines and resources to meet commitments.
• Keep project documentation up to date.
• Handle client communications from acceptance to invoicing.
• Track goods, equipment, and resources per job.
• Maintain strong relationships with clients and partners.
• Answer calls and enquiries with professionalism.

Skills

Prioritisation

Multi-tasking

Attention to detail

Communication

Problem solving

Organisation

Decision making

Customer service

Tools

simPRO

Job description

Brisbane Automatic Gate Systems – Cleveland QLD

Do you thrive in a fast-paced environment where organisation is everything?

Can you confidently juggle multiple jobs, prioritise on the fly, and still nail every detail?

Bring your oganisational prowess to Brisbane Automatic Gate Systems. We specialise in delivering premium access control and automation solutions for domestic and commercial clients across Australia. Our mission: to be the company that best understands our clients and consistently delivers quality automation products.

We're looking for a highly organised, proactive Installation Coordinator to join our Cleveland based team. This office based role is the heartbeat of our installation operations - effective planning of projects from acceptance right through to completion,coordinating technicians and trades, and ensuring every client enjoys a seamless experience.

Do you thrive in a fast-paced environment where organisation is everything?

Can you confidently juggle multiple jobs, prioritise on the fly, and still nail every detail?

Bring your oganisational prowess to Brisbane Automatic Gate Systems. We specialise in delivering premium access control and automation solutions for domestic and commercial clients across Australia. Our mission: to be the company that best understands our clients and consistently delivers quality automation products.

We're looking for a highly organised, proactive Installation Coordinator to join our Cleveland based team. This office based role is the heartbeat of our installation operations - effective planning of projects from acceptance right through to completion,coordinating technicians and trades, and ensuring every client enjoys a seamless experience.

What You’ll Do

• Plan and schedule domestic and commercial installations from start to finish
• Coordinate our technicians, contractors, and suppliers to keep every project on track
• Manage timelines, resources, and priorities to meet commitments
• Keep project documentation accurate and up to date
• Handle client communications from acceptance to invoicing
• Track and manage goods, equipment, and resources for each job
• Maintain strong working relationships with clients, the team, and business partners
• Answer calls and enquiries with professionalism and problem-solving confidence
• Deliver on deadlines without compromising quality or detail

What You’ll Bring

• Proven experience in job coordination (experience with simPRO is a plus)
• A talent for prioritising and multi-tasking in a fast-moving environment
• Exceptional attention to detail and follow-through
• Strong communication skills — professional, clear, and confident
• The ability to think laterally and solve problems under pressure
• High-level organisational and administrative skills
• Confidence in making sound decisions in a fast paced environment
• A positive, can-do attitude with accountability and ownership of your work
• The drive to deliver outstanding customer service while balancing business needs

Why You’ll Love Working with us

• Stability - Join a well-established company with a strong reputation in the industry
• Professional Growth - On the job training and opportunity to develop industry specific skills
• You will be at the centre of delivering projects that clients depend on
• Join a team that values precision, reliability, and teamwork
• Monday to Friday, 8:00 am – 4:30 pm
• Competitive salary based on experience

If you’re ready to take control of complex projects and see them through with precision and pride — we want to hear from you.

Lisa Smith
Office Manager

BRISBANE AUTOMATIC GATE SYSTEMS