Leadership Support Officer (Executive Assistant) - VIC

Wilson & Bradley Pty Ltd; City of Melbourne; On-site; AUD 70,000 - 100,000; Full time

Benefits offered by this job

Fun and supportive culture

Work Life Balance

Full training and induction program

Value-led organisation

Team bonding activities and branch lun

Job summary

Wilson & Bradley Pty Ltd is seeking a Leadership Support Officer/Executive Assistant to support the Managing Director and management team on a 12-month contract. This role involves coordinating meetings, managing communications, travel planning, and handling various administrative tasks to keep the business operations running smoothly.

The ideal candidate has 2+ years in an admin-focused role, strong organisational and communication skills, and the ability to work in a fast-paced, confidential

Qualifications

• 2+ years in administration focused role such as Personal or Executive Assistant.
• Experience rolling out company-wide projects, adhering to timelines and budgets.
• Highly organised with strong administrative skills and attention to detail.
• Respectful, trustworthy and approachable.
• Adaptable, flexible and able to work in a fast-paced environment.
• Proactive with initiative and urgency when required.
• Accountable, responsible and maintains confidentiality.
• Strong communication and interpersonal skills.

Responsibilities

• Provide generalised administrative support to MD and management.
• Record, generate and distribute meeting agendas, minutes and action lists.
• Schedule and organise management meetings including interstate meetings.
• Draft and manage internal communications on behalf of MD.
• Respond to queries or requests for information for the MD.
• Collate and distribute business reports for MD (e.g., Branch Manager reports).
• Plan, organise, and manage internal meetings, events and functions for the MD.
• Coordinate meeting room requirements and travel as needed.
• Raise and manage POs for business charges.

Skills

Executive support

Meeting coordination

Travel coordination

Confidentiality

Communication

Organisational skills

Job description

Leadership Support Officer (Executive Assistant) - VIC

Wilson & Bradley is a family owned and operated company servicing and supplying the kitchen, cabinet making, and furniture manufacturing industries with quality hardware since 1976.

Since first opening our doors, Wilson & Bradley have grown to become a national business, including branches in nearly every state including a retail sector which supplies Bunnings stores across the country and we continue to expand to meet the growing needs of our very large customer base.

Being a family run company has allowed usto gain the reputation of a level of service other large companies simply cannot compete with as well as foster a company culture that values and looks after our employees.

The Opportunity

We are looking for an experienced Leadership Support Officer/Executive Assistant to join our team on a 12 month contract basis. This role will provide coordination and administrative support to the Managing Director, assist the Management Team, and support the business with general operations and administrative tasks.

Responsibilities include;

• Provide generalised administrative support to MD, and at times wider management team.
• When requested, record, generate and distribute meeting agendas, minutes, and action lists for management.
• Schedule and organise management meetings as required including attending interstate meetings.
• Where required, draft, dispatch and manage internal communication pieces on behalf of MD.
• Respond to queries, or requests for information on behalf of the MD.
• Liaise and work with department heads and Branch Managers to compile and distribute various business reports for MD. For instance, Branch Manager reports.
• Plan, organise, book, and manage internal meetings, events, and functions on behalf of the MD.
• On behalf of Management team, organise meeting room requirements in advance of meetings.
• When requested, reconcile Credit Cards by using approved processes and systems.
• For certain management team members, perform internal travel coordinator duties and plan and book travel requirements.
• Assist in administrative tasks pertaining to trade shows or industry events.
• Other duties as directed by MD.
• Assist with additional responsibilities as required.
• Manage all Wilson & Bradley fleet vehicles.
• Manage phone and data connections for all employees.
• Assist and manage project as assigned by the MD.
• Manage and coordinate update of content on WBNest (Intranet).
• General office support such as maintenance, stationery and food orders.
• Raise and manage POs for various business charges.

What we are looking for

Ideally, you will have;

• 2+ years in an administration focused role such as Personal or Executive Assistant.
• Experience rolling out company-wide projects, adhering to timelines and budgets.
• Highly organised with strong administrative skills and attention to detail
• Respectful, trustworthy, and approachable
• Adaptable, flexible, and able to work in a fast-paced environment
• Proactive, shows initiative, and works with a sense of urgency when required
• Accountable, responsible, and maintains confidentiality
• Strong communication and interpersonal skills

What we offer

• Fun and supportivecompany culture
• Work Life Balance
• Full Training and a Comprehensive Induction Program
• Value-led organisation.
• Regular Team Bonding Activities and Branch Lunches.

In exchange for your experience, commitment, and hard work, you will join a fast-growing family run company that looks after its people. We offer a safe, collaborative culture with a multi-cultural team, and focus on training and development opportunities.We are guided by our values which enable us to reach our goals and create an amazing employee and customer experience, these values are:

Passion and Energy for Our Business

Encouraging and Developing Excellent People

Safety, Integrity and Respect for Each Other

Acting with A Sense of Urgency

At Wilson & Bradley we use a framework called Compass which aligns our team with a shared purpose. We aim to be Australia's leading cabinet hardware distributor by building loyalty and trust with our customers, helping to grow their businesses through our offering of premium cabinet hardware.

Want to know more about us?

Visit our website below to learn more about Wilson & Bradley and the variety of products we offer! https://www.wilbrad.com.au/