Administration Coordinator

Apiam Animal Health; Bunbury; On-site; AUD 40,000 - 57,000; Part time

Benefits offered by this job

Flexible hours

Staff discounts on veterinary services

Wellbeing initiatives

Friendly team environment

Largest rural/veterinary network

Job summary

Bunbury Veterinary Hospital in Bunbury is seeking an Administration Coordinator to support stock control, accounts, payroll and onboarding in a busy veterinary clinic environment. This part-time role offers flexible days within business hours.

You will work closely with clinic leadership to ensure smooth operations, maintain records and coordinate recruitment and training activities. Prior admin experience and strong communication skills are essential.

Qualifications

• Previous administration, office coordination or business support experience.
• Strong organisational skills with excellent attention to detail.
• Confidence working across multiple systems and managing competing priorities.
• Professional communication skills and a collaborative approach.
• Ability to work independently while supporting a busy team environment.

Responsibilities

• Coordinating stock ordering, inventory administration and stocktake activities.
• Supporting accounts administration, banking processes and debtor management.
• Assisting with payroll preparation, onboarding administration and employee records.
• Preparing reports and maintaining business records to support clinic operations.
• Coordinating recruitment, meetings, training records and general clinic administration.

Skills

Organisational skills

Attention to detail

Multi-system experience

Communication skills

Team collaboration

Tools

Accounts software

Practice management systems

Payroll software

Job description

Bunbury Veterinary Hospital

Bunbury, WA

Part-Time: 20 Hours Per Week (flexible days and hours)

Up to $35.00 per hour + Superannuation

About Us

Bunbury Veterinary Hospital is a well-established small animal hospital providing compassionate care to pets and their families throughout Bunbury and the South West.

As part of Apiam Animal Health, Australia's leading rural and regional veterinary network, we combine the support, career opportunities and resources of a larger organisation with the welcoming culture of a local clinic. Our team is passionate about delivering exceptional patient care, and we're looking for an Administration Coordinator who will help keep our hospital running efficiently behind the scenes.

This is a varied and rewarding role where you'll work closely with clinic leadership and contribute to the smooth operation of a busy veterinary hospital.

What You'll Be Doing

• Coordinating stock ordering, inventory administration and stocktake activities.
• Supporting accounts administration, banking processes and debtor management.
• Assisting with payroll preparation, onboarding administration and employee records.
• Preparing reports and maintaining business records to support clinic operations.
• Coordinating recruitment, meetings, training records and general clinic administration.

What We're Looking For

• Previous administration, office coordination or business support experience.
• Strong organisational skills with excellent attention to detail.
• Confidence working across multiple systems and managing competing priorities.
• Professional communication skills and a collaborative approach.
• Ability to work independently while supporting a busy team environment.

Bonus Points If You Have

• Previous experience working in a veterinary clinic, medical practice or healthcare environment.
• Exposure to payroll, accounts, recruitment or rostering administration.
• Experience with inventory management and stock control processes.
• Familiarity with practice management systems or business reporting tools.
• A genuine passion for supporting teams that deliver exceptional customer service and patient care.

Benefits

• Flexible working arrangement designed around business hours.
• Staff discounts on veterinary services and products.
• Access to Apiam's employee wellbeing and support initiatives.
• Join a friendly, supportive and collaborative clinic team.
• Be part of Australia's largest rural and regional veterinary network.