Administration Coordinator

Health; Brisbane; Hybrid; AUD 85,000 - 95,000; Full time

Job summary

Queensland Health's Princess Alexandra Hospital in Brisbane – South is seeking an Administration Coordinator to lead the Division of Surgery's administrative team and Admin Relief Pool. You will coordinate rostering, leave planning and workforce coverage to ensure service continuity, while advancing data accuracy and stakeholder communication.

In this role you will supervise staff, support performance development plans, coach team members, and collaborate with Administration Managers to deliver

Qualifications

• Experience supervising staff, supporting performance and fostering accountability and teamwork.
• The ability to coach, guide and develop team members through structured learning and ongoing support.
• Strong interpersonal skills to consult, negotiate and maintain stakeholder relationships.
• Excellent time management and coordination to prioritise deadlines.

Responsibilities

• Lead and support administrative staff, fostering a positive team culture, quality practices and continuous improvement.
• Coordinate the Division of Surgery Admin Relief Pool, staff rosters, leave planning and workforce coverage to meet operational needs.
• Support staff performance, training and development through performance development plans, coaching and ongoing guidance.
• Coordinate recruitment, onboarding, workflow management and the resolution of administrative queries and escalations.

Skills

Leadership

Rostering

Staff development

Data accuracy

Stakeholder management

Change management

Job description

# Administration Coordinator**Queensland Health** (Organisation site) Princess Alexandra Hospital, Woolloongabba**Make an Impact in Surgical Administration in Princess Alexandra Hospital****Lead administrative staff and coordinate workforce operations across the Division of Surgery. Make a difference through effective rostering, staff development, operational support and continuous improvement.**## Job details| | || --- | --- || Position status | Permanent || Position type | Flexible full-time || Occupational group | Administration || Classification | AO4 || Workplace Location | Brisbane - South || Job ad reference | QLD/MS11696061 || Closing date | 16-Nov-2026 || Job duration | Permanent || Contact person | Nicole Taylor-Webb || Contact details | [phone] Access the National Relay Service |\"This frontline support role provides essential support enabling the development and delivery of frontline services, programs and outcomes.\"#### Your new role:Bring your leadership, organisation and problem-solving skills to the Division of Surgery, where you will coordinate administrative operations and the Admin Relief Pool to support workforce coverage and service continuity. Working closely with Administration Managers and key stakeholders, you will help build a capable, well-supported team while maintaining high standards of data accuracy, communication and service delivery.In this role, you will:* Lead and support administrative staff, fostering a positive team culture, quality practices and continuous improvement.* Coordinate the Division of Surgery Admin Relief Pool, staff rosters, leave planning and workforce coverage to meet operational needs.* Support staff performance, training and development through performance development plans, coaching and ongoing guidance.* Coordinate recruitment, onboarding, workflow management and the resolution of administrative queries and escalations.#### About you:You are an organised and proactive leader who enjoys supporting people, coordinating competing priorities and finding practical solutions to operational challenges. With a commitment to staff development and service excellence, you can balance day-to-day workforce requirements with opportunities to improve processes, strengthen team capability and deliver reliable administrative support.To be successful in this role, you will bring:* Experience supervising staff, supporting performance and fostering accountability and teamwork.* The ability to coach, guide and develop team members through structured learning and ongoing support.* Strong interpersonal skills, with the ability to consult, negotiate and maintain effective stakeholder relationships.* Excellent time management and coordination skills, with the ability to prioritise competing demands and meet deadlines.Check out our quick tips and application essentials!#### What we can offer you:* We offer a family-friendly work environment that supports you in making the most of Queensland's laid-back lifestyle.* We are renowned for teaching and research excellence with strong relations with Queensland's leading tertiary institutions.* We want to empower you to build a long-term career, with countless opportunities to learn and grow, no matter your role* You'll have all the benefits of working for Queensland's world-class public health system including generous leave entitlements, attractive salary and remuneration packages, salary packaging and access to relevant professional development allowances and/or leave, study and research assistance, corporate discounts and employee wellness programs.#### About us:The Princess Alexandra Hospital (PAH) is a tertiary health care centre providing care in most major adult specialties. We provide world class health care to Brisbane City's southern suburbs across emergency, medical, mental health and surgical services, including liver and kidney transplant.We are nationally recognised for our expertise in trauma management and organ transplants and are one of Australia's leading academic and research health centres. The PAH as a major medical research precinct hosts Australia's most advanced medical research facility, the Translational Research Institute (TRI) as well as a new Clinical Research Facility for the discoveries made at TRI to be trialed in a safe clinical environment.**INTEGRITY | COMPASSION | ACCOUNTABILITY | RESPECT | ENGAGEMENT | EXCELLENCE**Our values were created by employees for employees to shape our culture and inspire positive interactions in the workplace. Diversity of ideas, skills, traditions, and customs is celebrated as one of our greatest strengths. Having a workforce that reflects and understands the needs and expectations of our community is important to delivering safe, kinder, and more inclusive care.We recognise our strength comes from the diversity of our people and so we encourage people of all genders, ethnicities, ages, abilities, languages, sexual orientation, and family responsibilities to apply.We are *better together*.## Further informationWe are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights and diversity.Applicants are encouraged to apply online. Please review the Role Description for more information on application process requirements. Agency referrals will not be accepted for this position.## DocumentsBefore applying for this vacancy please ensure you read the documents below.* MS11696061 (PDF) Application essentials - things you need to know (PDF) We are MSH - five reasons why you should join us (PDF)