Administration Assistant | Professional Services

McConachie Stedman; Toowoomba Regional; On-site; AUD 34,000 - 48,000; Part time

Benefits offered by this job

Flexible working arrangements

Career development opportunities

Employee discounts

Employee Assistance Program

Job summary

McConachie Stedman is seeking a proactive Administration Assistant to join our Toowoomba office on a part-time basis. The role covers reception, client communications, debtor follow-up, and general administration with marketing support across a busy professional services team.

The successful candidate will thrive in a varied environment, demonstrate strong organisation, attention to detail and reliable transport for local duties. Flexible work arrangements may be discussed.

Qualifications

• Proactive administrative all-rounder with strong communication.
• Reliable with strong attention to detail and accuracy.
• Experience in reception, client communications and debtor follow-up.
• Experience with general practice administration and marketing administration tasks.
• Current driver’s license and reliable vehicle.

Responsibilities

• Provide reception support and answer client inquiries.
• Coordinate client communications and follow-up on outstanding debts.
• Assist with general practice administration tasks.
• Support marketing administration activities.
• Contribute to a supportive, professional team environment.

Skills

Positive attitude

Organised

Attention to detail

Clear communication

MS Office (Outlook, Word, Excel)

Task prioritisation

Proactive

Team-focused

Tools

Microsoft Office

Job description

Administration Assistant | Professional Services

Are you a proactive administrative all-rounder with excellent communication skills, strong attention to detail and a willingness to pitch in where needed?

About the role

Are you looking for a varied part-time administration role where you can make a meaningful contribution to a supportive and professional team? We are seeking an Administration Assistant to join our growing Toowoomba office. This role offers a diverse mix of responsibilities, including reception support, client communications, debtor follow-up, general practice administration and marketing administration activities. Working between 20 and 25 hours per week, you'll play an important role in helping our team deliver an exceptional experience for both clients and colleagues.

You will thrive in this role if you:

• Have a positive attitude and enjoy supporting others.
• Are organised, reliable and able to manage a variety of tasks.
• Have strong attention to detail and take pride in completing work accurately.
• Communicate clearly and professionally with clients and team members.
• Are confident using Microsoft Office products, including Outlook, Word and Excel.
• Can prioritise tasks and adapt when things change during the day.
• Are proactive and willing to help across different areas of the business.
• Enjoy working in a friendly, professional and team-focused environment.
• Have a current driver's licence and reliable vehicle.

Why work with us?

At McConachie Stedman, our people are the heart of our business. They play an important role in shaping the future of our firm, delivering quality and genuine service to our clients and supporting a positive team culture.

As part of our approach to supporting a happy work and life balance, we offer team members a range of employee benefits, including:

• A supportive and collaborative environment with friendly and approachable Directors and team members.
• Ongoing training and career development opportunities
• Genuine flexible working arrangements to support work-life balance
• Lifestyle benefits including an Employee Discounts program and access to an Employee Assistance Program.

About us

At McConachie Stedman, our purpose is to Build Better Futures for our clients, our people and our communities. We are a team of accountants, advisors and financial specialists providing proactive advice and exceptional service to businesses and individuals across Southern Queensland.

With offices in Toowoomba, Clayfield, Redcliffe and Kingaroy, our team delivers expert advice with a personal touch. We’re proud of the genuine care and exceptional service we offer every client. We’re also committed to creating a workplace where people feel supported, empowered and genuinely appreciated.