Administration Assistant HR/ Compliance

Armajun Aboriginal Health Service; Inverell; Sur place; AUD 55 000 - 70 000; Plein temps

Résumé du poste

Armajun Aboriginal Health Service in Inverell, NSW is seeking an Administration Assistant HR/Recruitment and Quality on a fixed-term 6-month basis. The role provides cross‑functional administrative support across recruitment, human resources, WHS and quality systems, coordinating documentation, compliance, and continuous improvement activities.

The successful candidate will manage recruitment tasks, staff records and HR correspondence, maintain WHS data and assist in accreditation and audits.

Qualifications

• Certificate III in Business Administration, Human Resources or a similar qualification, or equivalent experience.
• Experience in administration, recruitment or HR support.
• Demonstrated organisational skills and strong attention to detail.
• High-level written and verbal communication skills.
• Proficiency in Microsoft Office and electronic records management systems.
• Ability to maintain confidentiality and manage sensitive information.
• Experience supporting WHS, compliance, accreditation or quality improvement activities.
• Current National Police Check or willingness to obtain one.
• Current NSW Driver Licence.
• Demonstrated commitment to cultural safety and working within community-controlled environments.

Responsabilités

• Support recruitment activities, including advertising, interview scheduling, reference checks and onboarding.
• Prepare employment contracts, recruitment documentation and HR correspondence.
• Maintain employee records, personnel files, HR databases and electronic and hard-copy filing systems.
• Monitor mandatory compliance requirements, including qualifications, licences, registrations, Working with Children Checks and Police Checks.
• Support onboarding, induction and separation processes.
• Provide administrative support to Human Resources and Corporate Services.
• Prepare reports, agendas, minutes, correspondence and workforce documentation.
• Respond to internal and external enquiries as required.
• Maintain WHS registers, training records and incident reporting documentation.
• Support monitoring and follow-up of WHS corrective actions, reporting requirements and compliance activities.
• Support staff induction and mandatory WHS training processes.
• Maintain policy, procedure and document control registers.
• Assist with accreditation preparation, internal audits and reporting against organisational compliance requirements.
• Maintain continuous improvement and compliance action registers.
• Support quality improvement activities across the organisation.

Connaissances

Organisational skills

Attention to detail

Written and verbal communication

MS Office proficiency

Confidentiality

HR/recruitment support

Formation

Certificate III in Business Administration

Equivalent experience

Outils

Microsoft Office

Electronic records management

Description du poste

Armajun Aboriginal Health Service – Inverell NSW

This is a fixed-term position - 6 months

About the role

Based in Inverell, NSW, this Administration Assistant HR/Recruitment and Quality position provides administrative support across recruitment, human resources, workforce compliance, workplace health and safety, and quality systems. The role contributes to efficient workforce operations by coordinating recruitment activities, maintaining accurate records, supporting compliance requirements and participating in continuous quality improvement.

Key responsibilities

Support recruitment activities, including advertising, interview scheduling, reference checks and onboarding.

Prepare employment contracts, recruitment documentation and HR correspondence.

Maintain employee records, personnel files, HR databases and electronic and hard-copy filing systems.

Monitor mandatory compliance requirements, including qualifications, licences, registrations, Working with Children Checks and Police Checks.

Support onboarding, induction and separation processes.

Provide administrative support to Human Resources and Corporate Services.

Prepare reports, agendas, minutes, correspondence and workforce documentation.

Respond to internal and external enquiries as required.

Maintain WHS registers, training records and incident reporting documentation.

Support monitoring and follow-up of WHS corrective actions, reporting requirements and compliance activities.

Support staff induction and mandatory WHS training processes.

Maintain policy, procedure and document control registers.

Assist with accreditation preparation, internal audits and reporting against organisational compliance requirements.

Maintain continuous improvement and compliance action registers.

Support quality improvement activities across the organisation.

What we're looking for

Certificate III in Business Administration, Human Resources or a similar qualification, or equivalent experience.

Experience in administration, recruitment or HR support.

Demonstrated organisational skills and strong attention to detail.

High-level written and verbal communication skills.

Proficiency in Microsoft Office and electronic records management systems.

Ability to maintain confidentiality and manage sensitive information.

Experience supporting WHS, compliance, accreditation or quality improvement activities.

Current National Police Check or willingness to obtain one.

Current NSW Driver Licence.

Demonstrated commitment to cultural safety and working within community-controlled environments.

Experience working within a health service or community services environment is desirable.

Knowledge of recruitment, workforce compliance and WHS requirements is desirable.