Administration Assistant

CaPTA Group; Townsville City; On-site; AUD 34,000 - 44,000; Part time

Benefits offered by this job

Discounts across CaPTA Group attra ct

Employee Assistance Program (EAP)

Training and development opportunities

Job summary

The Billabong Sanctuary, operated by CaPTA Group, is seeking a Part Time Administration Assistant to support day-to-day admin and financial operations in North Queensland. You will work with the General Manager and management team to handle invoices, data entry, and records, enabling efficient business operations.

Join a passionate team at a beloved wildlife attraction in Townsville. The role offers flexible hours (minimum 15 hours per week) and opportunities for professional development.

Qualifications

• Previous experience in an administration, accounts or office support role.
• Strong attention to detail and a high level of accuracy.
• Excellent organisational and time management skills.
• Sound numerical and data entry skills.
• Strong written and verbal communication skills.
• Ability to manage confidential information professionally.
• Ability to work independently while contributing positively to a team environment.
• Proactive and reliable approach to work.
• Experience with accounts payable and accounts receivable functions.
• Experience using accounting or financial management software.

Responsibilities

• Provide administrative support including document preparation, filing, record management and data entry.
• Assist with accounts payable and accounts receivable administration.
• Process invoices, maintain financial records and reconcile account information.
• Monitor outstanding accounts and follow up payments in accordance with Company procedures.
• Maintain accurate supplier, customer and business records.
• Assist with preparing reports, correspondence and administrative documentation.
• Support compliance with Company policies, procedures and record-keeping requirements.
• Liaise professionally with suppliers, internal departments and stakeholders.

Skills

Data entry

Attention to detail

Time management

Microsoft Office

Outlook

Excel

Verbal communication

Written communication

Confidentiality

Teamwork

Education

Certificate III or higher in Business Administration, Accounting, Finance or related field

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Join the Billabong Sanctuary team as a Part Time Administration Assistant!

Are you highly organised, detail-oriented and looking for a role where your administration and accounts skills can make a real difference? Join Billabong Sanctuary and become part of a passionate team supporting one of North Queensland's most iconic wildlife attractions.

About the Role

As the Administration Assistant, you will play an important role in supporting the day-to-day administrative and financial operations of Billabong Sanctuary. Working closely with the General Manager and the wider management team, you will assist with administrative tasks, accounts payable and accounts receivable functions, record management, data entry and general office tasks to help ensure the business operates efficiently and effectively.

This is a part-time position with a minimum engagement of 15 hours per week.

Key Responsibilities

Provide administrative support including document preparation, filing, record management and data entry.

Assist with accounts payable and accounts receivable administration.

Process invoices, maintain financial records and reconcile account information.

Monitor outstanding accounts and follow up payments in accordance with Company procedures.

Maintain accurate supplier, customer and business records.

Assist with preparing reports, correspondence and administrative documentation.

Support compliance with Company policies, procedures and record-keeping requirements.

Liaise professionally with suppliers, internal departments and stakeholders as required.

About You

You'll bring:

Previous experience in an administration, accounts or office support role.

Strong attention to detail and a high level of accuracy.

Excellent organisational and time management skills.

Sound numerical and data entry skills.

Strong written and verbal communication skills.

Proficiency in Microsoft Office, particularly Outlook, Word and Excel.

The ability to manage confidential information professionally.

The ability to work independently while contributing positively to a team environment.

A proactive and reliable approach to work.

Experience with accounts payable and accounts receivable functions.

Experience using accounting or financial management software.

Certificate III or higher in Business Administration, Accounting, Finance or a related field.

Why Join Us?

Be part of a respected and growing tourism and wildlife organisation.

Supportive team environment.

Ongoing training and professional development opportunities.

Discounts across CaPTA Group attractions.

Access to our Employee Assistance Program (EAP).

Opportunities to contribute to the continued success of Billabong Sanctuary.

Join Billabong Sanctuary and become an important part of the team behind one of North Queensland's most loved wildlife attractions.