Administration Assistant

Children's Cancer Institute; Sydney; On-site; AUD 65,000 - 75,000; Full time

Benefits offered by this job

Wellbeing days (up to 5 per year)

Fitness Passport access

Education discounts through UNSW

World-class facility

Job summary

Children’s Cancer Institute is seeking an Administrative Assistant to provide high-quality administrative and coordination support to the ZERO Leadership Team, working closely with the Executive Assistant to support the smooth day-to-day operation of leadership activities.

You will help manage schedules, meetings, documentation, communication and logistics, acting as a reliable point of contact for internal and external stakeholders in a fast-paced, professional environment.

Qualifications

• Minimum 2 years’ experience in an administrative or coordination role.
• Demonstrated experience providing administrative support to teams or senior staff.
• Proven experience coordinating meetings, travel, events, and administrative processes.
• Strong proficiency in Microsoft Office applications, including Outlook, Word, and Excel

Responsibilities

• Provide high-quality administrative and coordination support to the ZERO Leadership Team.
• Assist the Executive Assistant to support day-to-day leadership activities.
• Coordinate schedules, meetings, documentation, communication and logistics.
• Act as a reliable point of contact for internal and external stakeholders.

Skills

Administrative experience

Coordination

Microsoft Office

Meetings travel events

Healthcare/not-for-profit experience

Tools

Outlook

Word

Excel

Job description

For over 40 years, our shared commitment to curing childhood cancer has united us. Together, we continue to accelerate the answers to make that possible.

To accomplish our vision, we’re seeking someone who lives our values: owning and delivering meaningful work, collaborating to drive impact, challenging the status quo to create a better future, and balancing logic with empathy. Let’s achieve more, together.

We are seeking an Administrative Assistant to provide high-quality administrative and coordination support to the ZERO Leadership Team, working closely with the Executive Assistant to support the smooth day-to-day operation of leadership activities.

The role supports schedules, meetings, documentation, communication, and logistics, and acts as a reliable point of contact for internal and external stakeholders. This role requires strong organisational skills, discretion, and the ability to work proactively in a fast-paced, professional environment.

ZERO is Australia’s flagship paediatric precision medicine program transforming cancer care for children and young people.

To succeed you will have…

• Minimum 2 years’ experience in an administrative or coordination role.
• Demonstrated experience providing administrative support to teams or senior staff.
• Proven experience coordinating meetings, travel, events, and administrative processes.
• Strong proficiency in Microsoft Office applications, including Outlook, Word, and Excel
• Experience working in a research, medical, healthcare, or not-for-profit environment would be highly desirable

We will support you to be your best with benefits that include but are not limited to:

• Working in a world-class, purpose-built facility, the only one in Australia dedicated to curing childhood cancer
• Focus on employee wellbeing, including up to 5 gifted wellbeing days off (paid) per year
• Access to Fitness Passport, with access to an extensive choice of fitness facilities across Sydney at discounted rates
• Corporate discounts and discounts on education through UNSW

Join us to shape a future every child deserves and to find meaning in your own. Because together, we can cure every child of cancer. It’s not if, it’s when.

Additional information about Children’s Cancer Institute can be found on our website at: https://www.ccia.org.au/jobs-study . We make hiring decisions based on your experience, skills and passion, as well as how you can enhance Children’s Cancer Institute and our culture. We embrace diversity and encourage you to advise of any reasonable adjustments you may need during the recruitment process.