Hybrid Administrative Assistant — Project & Ops Support

NUTBROOK ENGINEERING GROUP PTY LIMITED; Sydney; Hybrid; AUD 60,000 - 75,000; Full time

Benefits offered by this job

Hybrid work model

Employee assistance program

Professional development opportunities

Team culture and events

Job summary

Nutbrook Group Pty Limited is seeking an Administration Assistant to support day-to-day operations from our Sydney office. You will work closely with the Directors and project teams, handling communications, document prep, and office coordination.

The role offers hybrid work (3 office days, 2 work-from-home days), opportunities for development, and a supportive team culture. You will manage files, help maintain CRM and project systems, and assist with onboarding and IT coordination.

Qualifications

• Experience in a similar administrative role.
• Strong written and verbal communication skills.
• Proficient in using a range of digital tools and platforms, including social media and Microsoft Office suite; experience with Salesforce, WordPress and Canva is desirable, but not essential.

Responsibilities

• Be the friendly voice on the phone and first point of contact for general enquiries.
• Provide day-to-day administrative support across the business, including coordinating meetings and travel, ordering office supplies, managing incoming and outgoing mail, coordinating couriers, and assisting with general office operations.
• Prepare, format, and maintain professional documents including reports, presentations, fee proposals, and contract documentation.
• Maintain company templates, forms, and standard documents, ensuring consistency with company branding and quality standards.
• Assist with maintaining the company website and LinkedIn page, including preparing and publishing project updates, case studies, company news and other marketing content.
• Maintain accurate electronic filing systems, company records, and document control processes.
• Monitor shared email inboxes and distribute enquiries to the appropriate team members.
• Provide administrative support to Directors and project teams as required.
• Assist with onboarding new employees, including preparing documentation, coordinating system access and booking required training.
• Maintain office registers, supplier records and compliance documentation, including licences, insurance certificates and certifications.
• Assist with maintaining CRM and project management systems through accurate data entry and record management.
• Coordinate staff travel, accommodation and other business support activities as required.
• Liaise with the external IT provider to coordinate technical support and resolve system issues.
• Assist with software administration, including user support, licence management and promoting best practice across company systems.

Skills

Communication

Organization

Digital tools

Customer-focus

Teamwork

Proactive

Tools

Salesforce

WordPress

Canva

Job description

Nutbrook Group Pty Limited is seeking an Administration Assistant to support day-to-day operations from our Sydney office. You will work closely with the Directors and project teams, handling communications, document prep, and office coordination.

The role offers hybrid work (3 office days, 2 work-from-home days), opportunities for development, and a supportive team culture. You will manage files, help maintain CRM and project systems, and assist with onboarding and IT coordination.