Administration Assistant

CIE PTY LTD; Cairns Regional; On-site; AUD 34,000 - 44,000; Part time

Job summary

C.I.E. (Cristaudo's Industrial Electrics) Pty Ltd is seeking a capable Administration Assistant for a part-time role in Bungalow. You will manage day-to-day office tasks, process invoices, payroll, and maintain staff data, supporting both management and production teams.

Key duties include invoicing, payroll, and data accuracy across various software platforms. This is a stable, long-term opportunity with a friendly team in a locally owned business.

Qualifications

• Experience with MYOB and Manager accounting software.
• Strong data entry and invoicing accuracy.
• Familiar with payroll and timekeeping processes.

Responsibilities

• Accounts & invoicing: Enter, match, and prepare invoices for weekly and monthly payments.
• Progress claims: Process customer invoicing and progress claims, including uploading invoicing into third-party Supplier Self-Service Portals (SAP/Ariba).
• System integration: Import and export data between software applications.
• Payroll & timekeeping: Process weekly payroll and manage employee hours via Bundy clock.
• Staff tracking: Monitor and update staff movement spreadsheets and internal records.
• Apprentice liaison: Liaise with government agencies and TAFE for apprentices.
• Reception & communication: Answer phone inquiries professionally, direct messages, and monitor emails.
• Team support: Provide general office administration to management and production teams.

Skills

Data entry

Attention to detail

Time management

Adaptability

Tools

MYOB

Manager

Windows

Excel

Word

Outlook

Teams

Job description

C.I.E. (Cristaudo's Industrial Electrics) Pty Ltd are looking for a capable and tech-savvy Administration Assistant to join our locally owned manufacturing business in Bungalow. In this varied and interesting role, you will manage day-to-day office tasks, handle payroll, process invoices, and maintain precise staff data. We offer a friendly, supportive team environment and a stable, long-term opportunity for the right person.

Hours & Schedule

This is a permanent part-time role requiring 14 hours per week:

• Mondays: 8:00 AM - 4:00 PM
• Fridays: 8:00 AM - 2:00 PM

Key Responsibilities

• Accounts & Invoicing: Enter, match, and prepare invoices for weekly and monthly payments.
• Progress Claims: Process customer invoicing and progress claims accurately, including uploading invoicing into third-party Supplier Self-Service Portals (SAP/Ariba).
• System Integration: Import and export data smoothly between software applications.
• Payroll & Timekeeping: Process weekly payroll and manage employee hours via the Bundy clock.
• Staff Tracking: Monitor and update staff movement spreadsheets and internal records.
• Apprentice Liaison: Liaise with government agencies and TAFE for our apprentices.
• Reception & Communication: Answer phone inquiries professionally, direct messages accurately, and monitor and manage incoming emails efficiently.
• Team Support: Provide general office administration and daily support to the management and production team.

Required Skills & Experience

• Software Expertise: Essential proficiency in MYOB and Manager accounting software.
• Computer Skills: Strong Windows and Microsoft Office skills (Excel, Word, Outlook, Teams).
• Data Accuracy: High-level data entry skills with an ability to match and reconcile complex invoices.
• Adaptability: Strong technical aptitude to quickly master our industry-specific manufacturing software.

What We Offer

• A friendly, inclusive, and highly supportive team environment.
• A stable, long-term role within a well-established, locally owned business.
• A varied and engaging workload where no two days are the same.