Administration Assistant

Ark Centre Pte Ltd; City of Melbourne; On-site; AUD 30,000 - 42,000; Part time

Job summary

ARK Centre is seeking an Administration Assistant to join a small team in Melbourne. The role is permanent part-time (~20 hours/week) with 4–5 days work, reporting to the General Manager.

You will ensure smooth administration, handle communications, assist events, and maintain the member database as part of delivering excellent customer service to our community. We value confidentiality, teamwork, and a positive attitude as you support stakeholders and visitors.

Qualifications

• Understanding of, and respect for Modern Orthodox Judaism.
• Excellent written and verbal communication skills.
• Ability to prioritise tasks and manage a busy workload.
• Demonstrable discretion and confidentiality in dealing with members and data.

Responsibilities

• Support the General Manager & Rabbi in daily admin tasks.
• Manage central phone and email communications.
• Prepare and send weekly e-newsletters.
• Assist with events and programs.
• Maintain and organise the member database.
• Coordinate meetings and update the website and social media.
• Handle invoicing and stakeholder engagement.

Skills

Communication skills

Task prioritisation

Autonomy

Confidentiality

Teamwork

Positive attitude

Customer service

Learning agility

Tools

MS Office

Email management

Job description

ARK Centre is a Not-For-Profit Community Centre, with a Modern-Orthodox Synagogue at its core. ARK's mission is to offer a modern-day approach to Orthodox Judaism enabling inclusive and genuine connections for our ever-changing community, as well as reaching out to other groups. Founded in 2008, ARK Centre is a youthful and growing Jewish Community Centre comprising a synagogue, Kosher caterer, and venue space.

The Role

As the ARK Centre Administration Assistant, you'll report to the General Manager, and play an integral role in ensuring the smooth administration of the Centre. You will be a team player and must be able to work autonomously. We're a small team and we all do what needs to be done to ensure we are delivering a high level of customer service to our members, stakeholders and visitors.

Permanent Part-time role, approx. 20 hours per week, over 4 or 5 days each week, depending on applicant.

Summary of Job Description

• Support to the General Manager & Rabbi
• Inbound communications - manage the central phone and email
• Outbound communications - emails, weekly e-newsletter
• Assist with events and programs
• Administrative support to the ARK Centre board
• Manage and maintain member database
• Meeting coordination
• Update social media / website
• Invoicing
• Connecting and engaging with members and other stakeholders

Skills Required

• Understanding of, and respect for, Modern Orthodox Judaism
• Excellent communication skills both verbal and written
• Ability to manage and prioritise tasks
• Demonstrable intermediate level of MS suite of products
• Capacity to learn new software (training provided)
• Positive attitude, approachable, warm
• Sense of ownership of tasks
• Work well with the team as well as autonomously
• High level of confidentiality

Requirements

• All ARK Centre employees and volunteers must hold a valid WWC check
• Only applicants with ongoing permanent working rights in Australia will be considered
• Only shortlisted candidates will be contacted

Salary -

Not for Profit tax incentives - to be discussed upon application