Administration Assistant

MacKillop Family Services Pty; City of Melbourne; Hybrid; AUD 50,000 - 60,000; Part time

Benefits offered by this job

Salary sacrifice benefits

Confidential wellbeing support

Sanctuary Model framework

Aboriginal staff network access

First Nations career pathways

Community & connection

Job summary

MacKillop Family Services Pty invites applications for a casual administration position within The MacKillop Institute team in South Melbourne. The role provides clerical and office support under supervision, ensuring day-to-day tasks run smoothly and records are maintained accurately.

Ideal candidates will demonstrate calm, strong organisational skills, and excellent interpersonal abilities, with a commitment to high levels of customer service and respect for Aboriginal culture and families.

Qualifications

• Some experience in a clerical or administrative role or equivalent training.
• Sound working knowledge of Microsoft Office and general office software.
• Able to follow established procedures under general supervision.
• Good communication and interpersonal skills with attention to detail.
• Awareness of Aboriginal culture and issues faced by Aboriginal children and families.

Responsibilities

• Provide reliable clerical and administrative support to the team.
• Assist with record-keeping and general office organisation.
• Follow established procedures with limited initiative.
• Support daily administrative tasks and office duties.

Skills

MS Office

Interpersonal skills

Organisational skills

Attention to detail

Education

Office administration training

Tools

Word

Excel

Visio

Outlook

Microsoft Teams

Job description

About the role:

This a casual administration position situated within The MacKillop Institute team and provides general administrative, clerical and office support to the team. Working under general supervision and following established procedures, the role handles day-to-day tasks and helps keep everyday activities running smoothly.

The administration assistant will provide reliable clerical and administrative support to the team, working under general supervision, and support accurate record-keeping and general office organisation, applying established procedures with limited initiative.

About You:

• Capacity to remain calm and effective in challenging situations.
• Excellent interpersonal skills.
• A values-driven approach rooted in compassion, consistency, and respect.
• Positive can-do attitude, assuming full responsibility for tasks undertaken.
• Strong organisational skills, including the ability to prioritise meeting deadlines.
• Commitment to high levels of customer service including the ability to remain calm and think clearly under pressure.
• High skills levels around the Microsoft Office suite (Word, Excel, Visio) as well as Outlook and Microsoft Teams.

This is a casual opportunity based in South Melbourne, reporting to the Director.

Key Selection Criteria:

To be successful in this role, you will have:

• Some experience in a clerical or administrative role, or equivalent skills gained through training.
• Sound working knowledge of Microsoft Office suite of products and general office software.
• Able to follow established procedures and work reliably under general supervision, exercising limited initiative.
• Good communication and interpersonal skills, with attention to detail.
• A knowledge and understanding of Aboriginal culture and values and an awareness of the current issues faced by Aboriginal children, young people and their families.

What we offer at MacKillop:

• SCHADS (Level2) - Dependent on qualifications & experience
• More money in your pocket - salary sacrifice up to $18,550 per year, which allows you to reduce the amount of tax you pay.
• Wellbeing that matters - Free, confidential support for mental, physical, financial and social wellbeing.
• Sanctuary Organisation - MacKillops work is underpinned by the Sanctuary Model, an evidence supported, whole of organisation framework that brings our values to life. The model reinforces our ability to create a safe environment that teaches people to cope effectively with stress and trauma, and to heal.
• First Nations career pathways - Warrungarli Strategy supporting recruitment, retention and professional development
• Community & connection - Opportunity to join Ngindaay Guumaldanha, our Aboriginal Staff Network

Our Commitment:

MacKillop celebrates and draws strength from diversity and respects the dignity of all people. Every person has the right to be safe and to be treated justly. We value every person's ability, cultural or linguistic backgrounds, ethnicity, sexual orientation, gender identity, gender expression, intersex status, relationship status, religious or spiritual beliefs, socio-economic status, and age.

It is our goal that we continue to evolve as a culturally safe, culturally competent, and welcoming organisation to Aboriginal and Torres Strait Islander children, young people, families, and communities.

You must have a:

• Valid and current Driver’s Licence;
• Satisfactory Criminal History Check (paid for by MacKillop);
• Valid Employee Working with Children Check;
• Valid and current NDIS Workers Screening Check (for risk assessed / client facing roles). MacKillop can assist successful candidates with their application.

For more information, please contact:

Christopher Higgins, at [e-mail]