Administration and Projects Officer

Singleton Council; Singleton Council; On-site; AUD 71,000 - 79,000; Full time

Benefits offered by this job

Swell Program

Fitness Passport

Employee Assistance Program (EAP)

Job summary

Singleton Council is seeking an Administration and Project Officer to provide high-level administrative, coordination and project support to the Integrated Risk Management team. The role delivers efficient business unit operations through admin services, meeting and event coordination, records management and project support.

Ideal candidates will have Certificate IV in Business Administration or equivalent, strong attention to detail, confidentiality and excellent communication.

Qualifications

• Essential to this role is demonstrated experience delivering high-level administrative and business support.

Responsibilities

• Maintain and update business systems, databases and records, ensuring data integrity, accuracy and accessibility.
• Coordinate logistics for workshops, corporate events and stakeholder meetings, including venue bookings and registrations.
• Prepare, format and distribute reports, correspondence, presentations and other business documentation.
• Manage intranet and information platforms to keep content current and accessible.

Skills

Administrative support

Data management

Event coordination

Communication

Education

Certificate IV in Business Administration

Tools

Microsoft Office

Job description

At Singleton Council, our employee promise is simple: ADD VALUE. BE VALUED. As an employee of Singleton Council, you will join an engaged, safe, sustainable and performing (ESSP) workforce who work collectively to create community.

Singleton Council has a long and proud history. From our agricultural foundations to our abundant natural resources, we are more than just New South Wales’ largest producer of coal. Singleton has developed into the economic beating heart of the State and a centre of industry, heritage, tourism and community.

Here at Council, we offer a wide range of services, supporting our community vision to be vibrant, progressive, connected, sustainable and resilient.

We’re committed to providing an environment where everyone has the opportunity to contribute their unique skills and expertise to make a meaningful impact, while also recognising and appreciating your valuable contributions and ensuring you feel valued, supported, and empowered to thrive.

ADD VALUE - THE ROLE

The Administration and Project Officer provides high-level administrative, coordination and project support to the Integrated Risk Management team. They are responsible for ensuring the efficient delivery of business unit operations through the provision of administrative services, meeting and event coordination, records and data management, and project support.

The Administration and Project Officer role requires strong organisational skills, attention to detail, sound judgement, excellent communication skills and the ability to manage sensitive information with a high degree of confidentiality. They also contribute to continuous improvement initiatives and supports the successful delivery of key risk, governance, safety and compliance activities across the organisation.

Key responsibilities include:

• Maintain and update business systems, databases and records, ensuring data integrity, accuracy and accessibility of information.
• Assist with the preparation, formatting and distribution of reports, correspondence, presentations and other business documentation.
• Coordinate logistics for workshops, corporate events and stakeholder meetings, including venue bookings, catering, registrations and supporting materials.
• Manage and maintain intranet and other information platforms to ensure content remains current, accurate and accessible.

Essential to this role is demonstrated experience delivering high-level administrative and business support, with Certificate IV qualifications in Business Administration or equivalent experience, complemented by a proven commitment to customer service excellence, with the ability to build positive relationships and deliver high-quality outcomes for a diverse range of stakeholders.

This position is offered on a Term contract, Full-time basis working 35 hours per week until August 2027. Remuneration package for this position is based on Grade 7 of Council's Salary System Protocol which equates to a base salary of $70,505 - $79,308per annum plus superannuation.

BE VALUED - THE REWARD

Your wellbeing benefits include:

• Swell Program (Safe + Well at Singleton Council)
• Fitness Passport
• Employee Assistance Program (EAP)

Your leave benefits include:

• Concessional Leave between Christmas and New Year
• Long Service Leave after 5 years
• Purchase of Additional Annual Leave
• Domestic + Family Violence Leave
• Training Courses + Professional Development
• Education Assistance
• Leadership Development Program
• 'Grow our Own' Program

Your reward + recognition benefits include:

• ESSPecialist Program Awards
• Service Awards
• Be Valued Recognition Program

For further information regarding this role please see the position descriptionhere.

For a confidential conversation about this exciting opportunity contact Melinda Holland - Acting Manager Integrated Risk on 02 6578 7***.

To be eligible for this role you MUST have the Right to Work in Australia.

Singleton Council is committed to protecting children from harm. We require all applicants who will be working with children to undergo an extensive screening process prior to appointment.

APPLICATIONS CLOSE THURSDAY 27 AUGUST 2026.