Administration and Pallet Coordinator

Linfox; Sydney; On-site; AUD 65,000 - 75,000; Full time

Benefits offered by this job

12 weeks parental leave

Return to work bonus

Career development opportunities

Dining & travel benefits

Job summary

Linfox is seeking a detail-focused Pallet Coordinator & Administration professional for our operation in Chullora. This permanent Day shift role maintains pallet records, supports weekly payroll via Kronos, and completes key admin tasks to keep the operation running efficiently.

You will manage pallet accounts, monitor movements, process payroll and invoices, and respond to queries from customers and partners, all while maintaining safety documentation and office operations.

Qualifications

• At least 12 months’ experience in an administration or operational support position.
• Experience in pallet coordination, reconciliation or auditing, ideally within transport or warehousing.
• Knowledge of pallet control software; 2ic experience essential.
• Previous exposure to Kronos or a similar payroll and timekeeping system.
• Strong problem-solving skills with the ability to identify and resolve pallet discrepancies.
• High attention to detail and the ability to complete work accurately within set timeframes.

Responsibilities

• Manage the pallet accounts, including reconciliations, audits and variation reporting.
• Monitor daily pallet movements and maintain accurate records within Linfox systems.
• Process weekly site payroll through Kronos, including timesheets, rosters, leave and attendance data.
• Process invoices, weekly accruals and information required for financial reporting and customer billing.
• Respond to customer, carrier and internal stakeholder queries in a timely and professional manner.
• Maintain site safety documentation, safety boards, office supplies, PPE and operational procedures.

Skills

Administration experience

Payroll/timekeeping

Problem solving

Attention to detail

Stakeholder management

Tools

Kronos payroll system

Pallet control software

Job description

Here at Linfox, you’ll join a company that’s focused on evolving the supply chains of today to meet the challenges of tomorrow.

We’re one of Australia and New Zealand’s largest privately owned logistics providers, proudly delivering

the essentials that communities and industries rely on every day.

And we’re building a safer, secure, efficient and more sustainable future for our industry, one that’s powered by people, technology and smarter ways of working.

At Linfox, together anything’s possible.

What does the job look like?

Linfox’s Consumer and Healthcare Group is seeking a detail-focused Pallet Coordinator & Administration professional to join our operation in Chullora. This role is responsible for maintaining accurate pallet records, supporting weekly payroll and completing key site administration activities to help the operation run efficiently. This role will be a permanent position on the Day shift. Key areas:

• Manage the pallet accounts, including reconciliations, audits and variation reporting
• Monitor daily pallet movements and maintain accurate records within Linfox systems
• Process weekly site payroll through Kronos, including timesheets, rosters, leave and attendance data
• Process invoices, weekly accruals and information required for financial reporting and customer billing
• Respond to customer, carrier and internal stakeholder queries in a timely and professional manner
• Maintain site safety documentation, safety boards, office supplies, PPE and operational procedures

Here at Linfox, you’ll join a company that’s focused on evolving the supply chains of today to meet the challenges of tomorrow.

We’re one of Australia and New Zealand’s largest privately owned logistics providers, proudly delivering

the essentials that communities and industries rely on every day.

And we’re building a safer, secure, efficient and more sustainable future for our industry, one that’s powered by people, technology and smarter ways of working.

At Linfox, together anything’s possible.

What does the job look like?

Linfox’s Consumer and Healthcare Group is seeking a detail-focused Pallet Coordinator & Administration professional to join our operation in Chullora. This role is responsible for maintaining accurate pallet records, supporting weekly payroll and completing key site administration activities to help the operation run efficiently. This role will be a permanent position on the Day shift. Key areas:

• Manage the pallet accounts, including reconciliations, audits and variation reporting
• Monitor daily pallet movements and maintain accurate records within Linfox systems
• Process weekly site payroll through Kronos, including timesheets, rosters, leave and attendance data
• Process invoices, weekly accruals and information required for financial reporting and customer billing
• Respond to customer, carrier and internal stakeholder queries in a timely and professional manner
• Maintain site safety documentation, safety boards, office supplies, PPE and operational procedures

Are you the one?

You are an organised and task-focused administrator who takes pride in accuracy and meeting deadlines. You can manage competing priorities, investigate discrepancies and build effective relationships across warehouse operations, customers and support teams. You can demonstrate:

• At least 12 months’ experience in an administration or operational support position
• Experience in pallet coordination, reconciliation or auditing, ideally within transport or warehousing
• Knowledge of pallet control software, with experience using 2ic essential
• Previous exposure to Kronos or a similar payroll and timekeeping system
• Strong problem-solving skills with the ability to identify and resolve pallet discrepancies
• High attention to detail and the ability to complete work accurately within set timeframes

What's in it for me?

• 12 weeks paid parental leave and return to work bonus for eligible employees
• Career development opportunities and mentoring programs
• Access to a range of benefits across dining and adventure, travel and health and well-being
• The chance to work in a high-performing team where your contributions truly make an impact

At Linfox, we focus on providing an inclusive and diverse workplace where our people can perform at their best. We welcome and encourage applications from people of all backgrounds, identities and perspectives; with people of diverse genders, ages, religions, abilities, sexual orientations and cultures (including Aboriginal and Torres Strait Islander peoples) encouraged to apply..

Further information

You will be required to meet Linfox's employment criteria which will include but not be limited to a criminal history check and full medical with a drug and alcohol test.

To find out more about opportunities at Linfox, visit www.linfox.com/careers