Program Administrator

Department of Jobs, Skills, Industry and Regions VIC; City of Melbourne; On-site; AUD 70,000 - 90,000; Full time

Job summary

Department of Jobs, Skills, Industry and Regions VIC – Melbourne VIC is seeking a Program Administrator, Creative Enterprises, to provide critical grants management and administration support across Creative Victoria investment programs. You will coordinate activities, maintain work programs, analyse data, draft communication documents, and administer contract service agreements.

The role requires proactive coordination, clear communication with stakeholders and collaboration within a busy

Job description

Department of Jobs, Skills, Industry and Regions VIC – Melbourne VIC

• Usual hours of work: Full Time (flexibility may be available)
• Usual work location: 121 Exhibition Street, Melbourne CBD (flexibility may be available)

The Role

The Program Administrator, Creative Enterprises, is a key member of the Creative Enterprises team, providing critical grants management and administration support across a range of investment programs within Creative Victoria. The role supports the implementation and delivery of funding programs and investment initiatives by coordinating program activities, maintaining work programs and stakeholder communication systems, analysing data and programming requirements, drafting communication documents, and administering contract service agreements. The successful applicant will be a proactive coordinator who can exercise professional judgement, communicate clearly with stakeholders and contribute effectively to a collaborative team environment.

Main Accountabilities

• Apply processes and policy relevant to the work unit with authority.
• Obtain, summarise and report on stakeholder views.
• Exercise professional judgement in applying rules and selecting options within guidelines.
• Explain concepts and policies to clients, stakeholders and staff.
• Maintain corporate databases and complete analysis.

The Team

The position of Program Administrator, Creative Enterprises, forms part of Creative Victoria / Policy and Delivery.

Creative Victoria is the state government body dedicated to championing, growing and supporting Victoria's creative industries and the benefits they bring to Victorians. We invest in the ideas, talent, organisations, events and projects that make Victoria a creative state.

The Policy and Delivery branch brings together Creative Victoria's programs and investment supporting artists, creative workers, creative organisations, businesses and portfolio agencies, alongside work to manage and deliver world-class creative infrastructure. The branch also leads policy and coordination across government and industry and the development of Victoria's creative industries strategy.

About You

You will communicate with impact by preparing logical and succinct information and using clear, concise language appropriate to your audience. You will work collaboratively to build a supportive team environment, engage with other teams to share information and support colleagues in challenging situations. You will also demonstrate project delivery capability by defining tasks, coordinating and guiding work activities, monitoring progress against plans and taking corrective action when required.

Further Information

For a confidential discussion, please contact Karen Sovitslis, Manager Creative Enterprises, at ***************@creative.vic.gov.au.

The Department is committed to creating and maintaining a child safe organisation. We have zero tolerance of child abuse and are committed to taking the necessary steps to protect children from harm by adopting a preventative, proactive and participatory approach to child safety in accordance with the Child Safe Standards.

Successful candidates will be required to undergo a National Police Records Check prior to commencing employment with the Department.

Please note: We are committed to inclusive recruitment. If you require an adjustment to participate in any stage of the recruitment process or have a particular requirement to be communicated with by either telephone or email only, please notify the DJSIR Talent Acquisition Team on 0472 875 ***, or via email at ***********@ecodev.vic.gov.au with the position number in the subject line.

Applications close at 23:59pm on 19 October 2026.